Team meetings can be a game-changer when it comes to building trust, collaboration, and creativity in the workplace. But how can we ensure that everyone is engaged and the meeting is productive? The answer lies in the art of asking check-in questions. In this blog post, we will dive into the importance of check-in questions, their components, and share various types of check-in questions for different scenarios, ultimately helping you improve team dynamics and productivity.
- Check-in questions are essential for improving team dynamics and productivity.
- This article provides 150+ check-in questions, covering topics such as work-life balance, stress management, collaboration and more.
- Tips are included to help teams effectively implement these questions in their meetings.
The importance of check-in questions
Check-in questions play a crucial role in cultivating trust, collaboration, engagement, and creativity amongst team members during meetings, consequently enhancing productivity and team dynamics. These questions efficiently gather necessary information, cultivate a sense of team unity, and ensure that all members are aware of the ongoing developments of a complex project. By employing team check-in questions, you can enhance engagement in the meeting, improve the general atmosphere of the group, and stimulate creativity.
Various meetings and projects necessitate diverse check-in questions. In certain situations, you might be aiming to gauge the sentiment of individual team members, while in others you might be attempting to validate whether action items have been accomplished or interact with the whole team. This is why it’s essential to have a variety of check-in questions tailored to different scenarios and team dynamics.
The importance of good technology for check-in meetings
Just as crucial as the content of the check-in questions is the technology utilized to facilitate these meetings. In our modern, increasingly virtual world, many teams are distributed across cities, countries, or even continents. This makes it paramount for meetings, especially check-ins, to be conducted on a platform that is efficient, reliable, and conducive to collaboration.
Using a platform like Kumospace, teams can experience an environment that closely mimics the dynamics of in-person interactions. Such platforms are designed to prioritize human connections, creating spaces that foster open communication, active participation, and true collaboration. The intuitive interface and unique features of Kumospace, for instance, ensure that everyone has a seat at the table, figuratively and literally. Audio and video quality, ease of navigation, and tools that support interactive sessions are essential elements that virtual platforms bring to the table.
When team members feel seen and heard, they are more likely to actively participate in the meeting, share their thoughts and concerns, and contribute to collective problem-solving. In essence, the right technology can amplify the benefits of well-curated check-in questions, taking team engagement, collaboration, and creativity to new heights. So, while the content of your check-in is essential, don’t overlook the importance of the medium through which it is delivered. Investing in a quality platform like Kumospace is an investment in the health, cohesion, and productivity of your team.
Components of effective check-in questions
For successful meeting check-in questions, it is essential to:
- Be inclusive
- Be prompt
- Be conversational
- Be diverse
- Be encouraging
This guarantees that everyone is comfortable engaging. Crafting check-in questions that are inclusive ensures that all employees can provide a response and discuss their career goals.
Fun check-ins, for instance, can foster employee relations and provide a lighthearted atmosphere, especially after completing a demanding project or during virtual meetings. Some examples of fun check-in questions include icebreaker questions that can be used in various situations to keep the meeting engaging and enjoyable.
By incorporating these components into your check-in questions, you create a supportive environment that promotes collaboration and productivity.
20 essential check-in questions for team meetings
To create a supportive environment and engage every team member, we have compiled a list of 20 essential check-in questions for team meetings, covering topics such as:
- Work-life balance
These questions address important topics that help employees reflect on their current work-life balance, identify areas of stress, and discuss their career goals and growth.
Here are 20 questions for team meetings:
- “How is your work-life balance?”
- “When do you experience stress at work?”
- “What aspects of your current work are going well? What aspects are not?”
- “What are the most significant factors that waste your time at work?”
- “On a scale of 1-10, how motivated do you feel about your current projects?”
- “What specific tasks or responsibilities would you like to take on to grow your skills?”
- “Are there any recent changes within the team or project that have impacted you positively or negatively?”
- “How can we support you in reaching your career goals?”
- “What tools or resources do you need to increase your productivity?”
- “How do you feel about the communication within our team?”
- “What’s something new you’ve learned recently that you’d like to apply in your role?”
- “Are there any obstacles or challenges that are hindering your progress on current projects?”
- “What opportunities for collaboration with other teams or departments do you see?”
- “What are some of the successes we should be celebrating as a team?”
- “How would you like to be recognized for your contributions?”
- “Is there anything in your work environment that could be adjusted to reduce stress?”
- “What would help you feel more connected and engaged with the team?”
- “Do you have any suggestions for improving our team's overall productivity?”
- “Are there any concerns or ideas you have about our current direction or strategy?”
- “How can we, as a team, better support each other to achieve our collective goals?”
Our company has always been focused on collaboration and teamwork. We believe that by working together and learning from other teams, we can achieve greater success and overcome any challenges that may arise.
By utilizing these questions during your team meetings, you can foster a sense of unity and ensure that everyone is on the same page regarding project developments and personal challenges.
15 one-on-one check-in questions to strengthen relationships
One-on-one check-in questions are essential for addressing concerns regarding workload and personal growth, as well as fostering relationships and establishing open communication channels. These questions help strengthen relationships between team leaders and their direct reports by focusing on individual workloads, well-being, and personal growth.
Some examples of one-on-one check-in questions include:
- “How is your workload currently?”
- “Are there any challenges you are facing in your current role?”
- “What are your career goals, and how can I support you in achieving them?”
- “Do you feel you are receiving enough feedback on your work?”
- “What accomplishments are you most proud of since our last check-in?”
- “How do you feel about your current work-life balance, and is there anything I can do to assist?”
- “Are there any specific training or development opportunities you would like to explore?”
- “What are some things that energize you in your current role, and what areas may need adjustment?”
- “Is there anything that we should change about our one-on-one meetings to make them more effective for you?”
- “How can I best support you in your upcoming projects or tasks?”
- “Do you have any concerns about the team or company direction that you’d like to discuss?”
- “How confident do you feel about your current responsibilities, and are there areas where you would like more clarity or support?”
- “What are your thoughts on the collaboration and communication within the team?”
- “How do you feel about the recognition and appreciation you are receiving for your efforts?”
- “Are there any personal or professional obstacles that I should be aware of that are affecting your work or well-being?”
By scheduling one-on-one meetings regularly, preferably on a monthly basis, you can ensure that team members feel supported and valued, ultimately contributing to a more cohesive and productive team.
12 check-in questions for remote teams
Remote work has become increasingly prevalent, and with it comes the need for tailored check-in questions that address the unique challenges faced by remote teams. We have compiled a list of 12 check-in questions specifically designed for remote teams, focusing on:
- Challenges faced while working remotely
These questions include:
- “Do you believe we are collaborating effectively?”
- “Do you feel more productive when working from home?”
- “What type of virtual team building activities would you find beneficial?”
- “Are you provided with the necessary resources and tools to complete your job?”
- “What can we do to enhance the remote work experience?”
- “How has the transition to remote work impacted your daily routine, and what adjustments have you made?”
- “Do you feel connected to the team, or are there moments of isolation? How can we improve this?”
- “Are there specific challenges you're encountering with technology or other tools in your remote work environment?”
- “What methods of communication are working best for you in the remote setting, and what might need improvement?”
- “How can we better align and coordinate our remote efforts to achieve project goals?”
- “Do you have suggestions for maintaining or improving our team culture while working remotely?”
- “How can I, as your manager, better support you in the remote work environment?”
By utilizing these check-in questions for remote teams, you can monitor productivity, address feelings of isolation, and ensure that all team members are provided with the necessary resources to succeed in their roles.
10 project-based check-in questions
Project-based check-in questions are essential for monitoring project progress and addressing potential roadblocks. We have gathered 10 project-based check-in questions, divided into start, execution, and reflective check-ins, to ensure smooth progress and address potential roadblocks.
At the start of the project, you may inquire about:
- How success of tasks in the project will be measured
- What is most anticipated about the project
- If any issues are foreseen in producing deliverables
- What is planned for the upcoming days or weeks
- What is required from you as the project manager for successful execution of the project.
As the project progresses, you can adjust your questions accordingly to discuss ongoing progress, potential obstacles, and celebrate achievements. These project-based check-in questions can help keep your team focused and aligned on project objectives, ultimately leading to successful project outcomes.
Here are the questions to keep in mind:
Start of the Project:
- “How will we measure the success of tasks in this project? What are the key performance indicators (KPIs)?”
- “What is most anticipated about this project, and what excites the team the most?”
- “Do we foresee any issues in producing deliverables, and how can we proactively address them?”
- “What is planned for the upcoming days or weeks, and what are the immediate priorities?”
- “What do you need from me as the project manager to ensure the successful execution of this project?”
- “How are we tracking our project milestones, and are there any potential delays we need to address?”
- “What challenges or obstacles have arisen, and what support or resources are needed to overcome them?”
- “What successes can we celebrate so far, and what have we learned from our achievements?”
- “Are there any aspects of our process that we need to adjust or improve for the remaining stages of the project?”
- “As we reflect on our progress, what insights or feedback can we incorporate to ensure continued success?”
18 fun and engaging icebreaker check-in questions
Kick off your meetings with a positive vibe using 18 fun and engaging icebreaker check-in questions. These questions include topics such as hobbies, favorite songs, and hypothetical scenarios, and they are designed to spark interesting conversations and build rapport among team members.
By incorporating these icebreaker check-in questions into your team meetings, you can create a relaxed and enjoyable atmosphere that encourages open communication and helps team members feel more comfortable sharing their thoughts and ideas. This, in turn, fosters a sense of camaraderie and promotes a more collaborative and productive workplace.
Here are 18 fun and engaging icebreaker check-in questions to kickstart your meetings and build rapport among team members:
- “If you could have any superpower for a day, what would it be and why?”
- “What's your go-to karaoke song?”
- “If you were stranded on a deserted island, what three items would you want to have with you?”
- “What's the most interesting hobby you've ever picked up or want to learn?”
- “If you could have dinner with any historical figure or celebrity, who would it be and what would you ask them?”
- “What's the strangest food you've ever tried, and did you like it?”
- “Share a favorite quote or saying that resonates with you, and why does it speak to you?”
- “If you could instantly become an expert in anything, what would it be?”
- “What movie or TV show do you think everyone should watch at least once?”
- “What's your dream vacation destination, and what would you do there?”
- “If you could switch roles with anyone in the company for a day, who would it be and why?”
- “What was the last book you read that you absolutely loved?”
- “Describe your perfect weekend in three words.”
- “If you could invent a new ice cream flavor, what would it be?”
- “What's something on your bucket list that you haven't done yet?”
- “If you had to eat only one cuisine for the rest of your life, what would it be?”
- “Share a fun fact about yourself that no one in the team might know.”
- “If you could go back in time to any era, where and when would you go?”
These light-hearted and intriguing questions are perfect for breaking the ice and encouraging team members to share personal interests, preferences, and insights. By adding these questions to the beginning of your meetings, you can foster a more engaging and relaxed environment, promoting collaboration and creativity within the team.
8 check-in questions to assess company culture fit
Assessing employees’ fit within the company culture and their job satisfaction is essential for building a cohesive and engaged workforce. We have compiled a list of 8 check-in questions that explore values, work preferences, and team dynamics to help you assess your employees’ fit within the company culture and job satisfaction.
These questions include:
- “What values are most important to you in a workplace?”
- “How do you prefer to work: in teams or independently?”
- “How do you feel about the company’s culture?”
- “Can you describe a time when you felt particularly aligned (or misaligned) with our company values?”
- “How do you feel your individual values and work style contribute to our team and overall company culture?”
- “What aspects of our company culture do you appreciate the most, and what areas do you think could be improved?”
- “How does our company's mission resonate with you, and do you feel your work contributes to that mission?”
- “Do you feel the team dynamics foster a positive culture, and are there any improvements you would like to suggest?”
By using these check-in questions during team meetings, you can gain valuable insights into how well employees align with the company’s values and culture, and identify any potential areas for improvement.
10 check-in questions for new team members
Welcoming and integrating new team members effectively is essential for building a strong and cohesive team. To help with this process, we have gathered 10 check-in questions for new team members that build personal context and spark interesting conversations. These questions include:
- “What are your hobbies outside of work?”
- “What is one thing you’ve recently learned that you’re excited about?”
- “What are your expectations and goals for your role in the company?”
- “How can we, as a team, support you in meeting your objectives and settling into your new role?”
- “What were some initial impressions of the company and team, and is there anything that surprised you?”
- “Do you have any questions or concerns about the projects, processes, or team dynamics that you'd like to discuss?”
- “What strengths or unique skills do you feel you bring to our team?”
- “Is there anything specific you would like to know about the company culture, values, or mission?”
- “How do you prefer to receive feedback, and what type of communication style works best for you?”
- “What resources, tools, or support do you need to feel fully equipped and confident in your new position?”
By using these check-in questions during team meetings with new team members, you can create a welcoming atmosphere that encourages open communication and helps new employees feel comfortable and supported in their new roles.
7 check-in questions for daily stand-up meetings
Daily stand-up meetings, also known as daily stand ups, are an essential part of many teams’ workflows, helping to keep everyone on track and focused on their tasks. To ensure these meetings are efficient and focused, we have compiled a list of 7 check-in questions for daily stand-up meetings.
These questions include:
- “On a scale of 1 to 5, where 5 is awesome, how do you feel today?”
- “What are the three most important tasks on your to-do list?”
- “Do you have any obstacles or challenges that need to be addressed?”
- “What did you accomplish yesterday, and how does it align with our goals for the week?”
- “Is there anything specific you need from other team members to move forward with your tasks?”
- “Are there any changes or updates that have an impact on the team’s priorities or project deadlines?”
- “How can we celebrate our recent successes, and is there anything specific you’d like to recognize or appreciate within the team?”
By using these check-in questions for meetings during daily stand-up meetings, you can keep the meetings focused on project progress, discuss potential obstacles, and celebrate achievements, ultimately promoting a more productive and efficient team environment.
Tips for implementing check-in questions effectively
For successful implementation of the check in question, it is recommended to have a well-defined agenda, maintain a consistent schedule, and utilize a meeting productivity tool such as Fellow.app. These strategies help ensure that meetings check in questions facilitate team alignment, guarantee that all parties are cognizant of the same information, and encourage cooperation and communication.
In addition, it’s important to be flexible and adaptable with your check-in questions, adjusting them as needed based on the specific needs and dynamics of your team. By following these tips, you can effectively implement check-in questions and create a more collaborative, engaged, and productive team environment.
And here are some more questions to keep in the back of your mind:
General Team Engagement:
- “What motivates you the most in your current role?”
- “How do you like to be recognized for your accomplishments?”
- “What would make our team meetings more productive and engaging?”
- “What part of your current projects excites you the most?”
- “Is there anything that you feel could enhance your work-life balance?”
- “How do you maintain a healthy balance between work and home when working remotely?”
- “What additional support or resources would benefit your remote work experience?”
- addressed them?”
- “What can we do to ensure that the project stays on track and meets its goals?”
- “If you could choose one age to be forever, what age would you choose and why?”
- “What's the most interesting place you've ever been?”
Company Culture Fit:
- “How do you feel your personal values align with our company's mission and culture?”
- “What's one thing you would change about our company culture if you could?”
New Team Members:
- “What excites you the most about joining our team?”
- “How has your onboarding experience been so far, and is there anything we can improve?”
Daily Stand-up Meetings:
- “What's your main focus for today, and how can the team support you?”
- “What's one challenge you anticipate facing this week, and how can we mitigate it?”
- “How can we as a team support each other in maintaining a healthy work-life balance?”
- “What activities or hobbies do you engage in to unwind after a busy week?”
- “What strategies do you use to manage stress during high-pressure times?”
- “How can we foster a less stressful work environment?”
Motivation and Productivity:
- “What keeps you motivated during a complex or long-term project?”
- “How do you organize your day to stay productive?”
Skills and Growth:
- “What new skills would you like to develop in the coming months?”
- “How can we support your ongoing professional development?”
Changes and Adaptations:
- “What's one change in our workflow that you think could make us more efficient?”
- “How do you adapt to new changes or unexpected shifts in a project?”
Building Trust and Relationships:
- “How can we build stronger connections within our team?”
- “What makes you feel supported and valued in our team?”
- “How can we improve collaboration between different departments or teams?”
- “What's an example of a successful cross-team project you've been part of?”
- “What's a recent accomplishment you're proud of, and how did you achieve it?”
- “How can we better celebrate our team's achievements and milestones?”
- “What's the most challenging part of your current role, and how can we support you?”
- “What obstacles have you overcome recently, and what did you learn from them?”
- “How can we foster a more innovative and creative environment?”
- “What's a new idea or approach you'd like to explore in our next project?”
- “How can we ensure that everyone on the team feels included and heard?”
- “What steps can we take to promote diversity and inclusion within our organization?”
Performance and Feedback:
- “How do you like to receive feedback on your work?”
- “What's the most valuable feedback you've ever received, and why?”
- “What expectations do you have for our team's performance and collaboration?”
- “How do you set and manage expectations with stakeholders or clients?”
Remote Work Challenges:
- “What's the most challenging aspect of remote work, and how do you overcome it?”
- “How do you build relationships and stay connected with colleagues when working remotely?”
- “How do you approach resolving conflicts within the team?”
- “What's a challenging situation you've resolved successfully, and how did you do it?”
- “What qualities do you admire in a leader?”
- “How do you take on leadership responsibilities within your role?”
- “How do you spark creativity in your work?”
- “What's a project where you had to think outside the box, and how did you approach it?”
- “What do you do to take care of your mental well-being at work?”
- “How can we promote well-being and mental health within our team?”
- “How do you stay resilient during challenging times or projects?”
- “What can we do as a team to build resilience and navigate difficulties together?”
These questions cover a wide range of themes related to team dynamics, individual well-being, productivity, and collaboration. They are designed to promote open communication, build trust, foster innovation, and create an engaging and supportive work environment. Feel free to customize them to your specific needs and organizational culture.
In conclusion, check-in questions are an invaluable tool for building trust, collaboration, and engagement within teams. By utilizing a variety of check-in questions tailored to different situations and team dynamics, you can create a supportive and productive environment that fosters personal growth and effective communication. With the right questions, a clear agenda, and consistent scheduling, you can transform your team meetings into engaging, productive, and enjoyable experiences that ultimately contribute to the success of your team and organization.
Frequently Asked Questions
What’s your favorite song to lift your spirits, what’s the most feel-good film you’ve ever seen, what type of music do you prefer, and what album can you recommend with no bad songs?
Ask these fun icebreaker questions at your next team meeting!
To check in with people, ask daily questions such as ‘What is the biggest change since yesterday?’, ‘What is the priority for today?’, ‘What is your goal for today?’, ‘How can the team help you achieve your goals?’, ‘What are you most looking forward to today?’, ‘What are you most dreading today?’, and ‘How are you feeling today?’.
This will help establish a meaningful connection.
Check-in questions help to build team cohesion, provide important updates, and ensure everyone is on the same page.
Remote work can create a sense of isolation, leading to lower levels of employee engagement.
This can be a challenge for employers, as employee engagement is essential for a successful business. Companies need to find ways to keep their remote employees connected and engaged.