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7 Things You Need to Run a Hybrid/Remote Workplace

All posts

7 Things You Need to Run a Hybrid/Remote Workplace

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If you have a fully remote team or hybrid team, things can get a bit… boring, especially since video conferencing really takes the fun out of work meetings. The key to success is ensuring your company culture and connection amongst teams stays strong, even through virtual meetings. It’s important to use a virtual office tool like Kumospace. These types of applications can help put back some pep in your step (or virtual steps, in this case). This guide will give you 7 steps to help run your remote team better:
  1. Get the Basics Out of the Way - Plans, Policies and Rules 
  2. Have a Goal-Setter, Go-Getter Mentality 
  3. Hire and Inspire 
  4. Say Goodbye to Zoom, and Hello to Kumospace! 
  5. Start Your Company Culture From the Top 
  6. It’s the Small Things That Matter, Even Virtually 
  7. Go Far and Go Together 

Manager's Guide to Running a Remote Company

 

Step 1: Get the Basics Out of the Way - Plans, Policies and Rules 


By having a fully remote business, you need to make sure you provide your employees with all the productivity tools they need to succeed. The best way to do this is to create an onboarding plan, which includes the following: 
  • Team Communication 
  • Softwares and Tools
  • Benefit Policies
  • Company Rules 

Let’s dig deeper into what this means.

Team Communication - One of the most important questions to ask yourself while running a remote company is how will your remote team communicate with one another. Will it be email (Gmail or Microsoft), messaging (Slack, Microsoft Teams, or G-Chat), video chatting (Skype, Zoom, Google Meet, or something a bit more engaging, like Kumospace) or a combination of the three. Make sure to do your research and pick the right ones to make your business thrive. Find ways to create connections amongst teams even though they aren’t all in one place. The team communication component of a remote company is the most important part so choose wisely. 

Softwares and Tools - Although there are many resources a company can use as a whole, each department in the company may need their own set of tools to succeed. Having the correct software can help a team member be more efficient and get the job done in a timely manner. For example, the marketing department may need video editing tools (like Final Cut Pro, iMovie or Adobe Premiere), while the sales team may need to have the Sales Navigator upgrade on LinkedIn. The project managers of a company may need to use Microsoft Project, Asana or Trello. By giving your employees access to tools that will benefit their roles, the entire company will be able to benefit as a whole. 

Benefit Policies - Incorporating work life integration is crucial in this day and age. Having great benefits will ensure you attract the best people for the job. Benefits include, but are not limited to, insurance, retirement plans, work from home stipends, wellness stipends, paid time off, sick leave, maternal and paternal leave, flexible work schedules, and so much more. Step into your teams shoes and try to see which benefits will help them succeed in their job and life.

Company Rules - Having rules can help employees understand what’s expected of them. For example, if you have remote teams spread across the world, are they meant to work a certain timeframe? You need to decide if team members can have flexible working hours or if they should adhere to a set schedule. Also, create a document with legal guidelines and security compliances that an employee must complete or abide by. It’s important to ensure your team is informed about confidential information that should be kept within the company. 

After you establish these plans, policies, and rules, it will be easier to grow and expand your remote business, while attracting the right candidates for the job. 

 

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Step 2: Have a Goal-Setter, Go-Getter Mentality 


Creating a company mission statement or goal is significant. By stating where you want to be, and sharing your vision with the team, you let employees have the right mindset to help you get there. As Benjamin Spall once said, “Rome wasn’t built in a day.” It takes hard work, effort and persistence to scale and grow in the right direction. Once your remote teams have a clear direction, they will be able to set department goals that align with the overall vision. 


A great way to get in line with your team's goals is to host a company offsite.

 

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Step 3: Hire and Inspire 


You must be wondering how to hire the right candidate virtually. This is definitely a critical component of having a remote business. Luckily, by being completely virtual, you are able to expand your pool of candidates, like NASA. Now, instead of looking in one specific location, you have the entire world to search for the right person. Create a list of roles and skill sets that will help you narrow the candidates down. Make sure to add the following for a remote candidate, as mentioned by Indeed:

  • Proactive communication
  • Able to work independently
  • Proficient with computers
  • Collaborative
  • Reliable 
  • Organized 

By adding these skill sets on, you’re able to identify key components before heading into the virtual interview process. 

Once you hire the right candidate for the role, you can make employees know that they are not alone, even while working remotely. By creating a community within the workplace, you’re allowing each team member to feel valued and taken care of. Being fully remote, you’re allowing the employee to have more time in their day to day life without commuting to work or worrying about taking time off for small things around the house. You’re letting them know that having a work life balance is okay and that will inspire them to be the best versions of themselves. Once they feel taken care of, it will show through their hard work and diligence.

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Step 4: Try something new! Say Goodbye to Zoom, and Hello to Kumospace. 

Many remote companies struggle with their virtual lives not being joyful enough. Employees tend to zone out, get tired from back to back meetings and struggle from staring at a screen all day. Nowadays, virtual meeting apps like Zoom and Skype aren’t exciting and fun to keep teams engaged. Switching over to a platform, like Kumospace, will allow employees to get a sense of the real life, but virtually. Instead of having multiple links, Kumospace created a virtual workspace where you can host all your meetings on one URL. Teammates are able to walk around the space, bump into their coworkers on the way to their office and host meetings in conference rooms (just like a real office!). The coolest part is the audio range settings: users have the ability to make the audio range full room if there is an all staff meeting or use spacial audio, which allows users to only hear the people standing next to them. 

Kumospace offers a lot more features to create connections between co-workers within the workplace. You can host virtual happy hours, decorate your office and so much more. This will help boost company culture and keep employees collaborating with each other to make the process of working remotely fun and faster. Some say Kumospace is the next best video chatting app. If you aren’t sold on the platform yet, check it out for yourself.

 

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Step 5: Start Your Company Culture From the Top 

By establishing company culture from the leaders, you are enabling the notion to trickle down and reach all employees. Meaning, if leaders show up and are present in the virtual workplace, it’s more likely that all the teams will follow their lead and do the same. You can provide a safe place for all remote employees to feel like they’re not alone by spending time collaborating with each other even if it’s not in a formal remote meeting session. Most employees get tired of having too many meetings scheduled on their calendar.

With Kumospace, you can walk over to another remote teammate without scheduling a meeting for a quick question. You can create a company culture where employees are able to learn, grow and collaborate while being 100% remote.  

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Step 6: It’s the Small Things That Matter, Even Virtually 

Since remote teams never meet face-to-face sometimes management forgets to check in on the smaller things going on behind the screen. Check in to see how your teams are doing and if they have everything they need to thrive in their home office. Establish ways for co-workers to connect amongst one another. You can host company events that bond the employees together. Some companies host virtual happy hours, while others break out into smaller groups based on employees interests. A couple group ideas you can create are board game club, book club, yoga club, the options are endless. The coolest part is that Kumospace allows these real life events to take place… virtually (and in an interactive way)! 

 

Step 7: Go Far and Go Together 

Last but surely not least, once you have the right team you can go far to reach your goals. It’s as simple as that. When you value your team members, they will surely reciprocate the feeling. Make sure to reach for the stars, but with your team of course.

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