7 Best Project Management Tools for Remote Work

By Drew Moffitt

The working landscape is changing. Once dominated by centralized office environments and rigid physical workplaces, modern business has been set free by remote tools and smart digital collaboration capabilities. But – and this is a big but – there's a caveat here. Remote work is only effective if you have the right tools and solutions in place to make it happen. We're big fans of the remote environment here at Kumospace, and we know you are too. This is why we've put together this guide to the best remote-focused project management tools.

Read on to learn more as we explore the seven best project management tools for remote work. We'll also examine the techniques and integrations you can use to get the most out of these tools. With this software on your side, a more flexible, adaptable, and agile set of working practices is your reward, but you first need to select the best solution for your needs.


Tool #1: Trello

If you're looking for something simple and straightforward, but effective, Trello might be the best project management tool for you. The solution has become famous for its neatly-presented boards that help you and your team stay on track in an intuitive fashion.

Trello features

  • Kanban boards are probably Trello's most famous feature. These boards help your teams to construct efficient workflows as you move towards ideal project outcomes.
  • Trello enables quick and easy labeling and annotating, and updates are visible in real time.
  • Trello is designed with integration in mind, connecting securely with hundreds of applications.

Trello techniques & integrations

  • Trello's intuitively designed board integrates with a wealth of other applications. These include Slack, Outlook, Salesforce, Jira, Invision, Gmail, and many more.
  • Use keyboard shortcuts to instantly add Trello Labels to projects, streamlining the way you use the solution.
  • Organize the board view to arrange projects by date created or date updated, or simply use the Watch function to keep an eye on the most relevant boards.

Tool #2: Asana

Like Trello, Asana is a popular project management tool. Unlike Trello, it is more feature-heavy, getting rid of the simplicity in favor of a more dynamic approach. It's still user-friendly, but it may take a little longer to come to grips with the full functionality of Asana.

Asana features

  • Add tasks to the Asana Tasklist, and break these down into sub-tasks to give your teams an incremental route to project completion.
  • The Asana calendar helps your teams craft short, medium, and long-term workflows, putting key events and deadlines right where you can find them.
  • Asana helps you visualize your progress with a dynamic project timeline. Build your timeline with a range of different project data points and keep everyone on track.

Asana techniques and integrations

  • Integration is high on the agenda with Asana, and the tool works with hundreds of different apps, such as Salesforce, Hubspot, Zendesk, Dropbox, and Jira.
  • Using different views can help you get more from your projects in Asana, gaining different perspectives on tasks and progress.
  • Build tasks into multiple projects, and use the @ function to link remote users to different parts of the workflow.

Tool #3: ClickUp

ClickUp positions itself as a best-of-both-worlds solution. The tool brings together popular project and workflow management features as it aims to create an experience that is both intuitive and comprehensive.

ClickUp features

  • View projects in multiple formats to gain additional insight.
  • Use custom fields to enrich the data you provide and to craft project-specific workflows and task lists, and use the Pulse feature to gain a snapshot of current team performance and availability. This makes team management much easier.
  • Assigned Comments and the use of real-time statuses keep projects moving toward defined goals.

ClickUp techniques and integrations

  • Using the automated features of ClickUp's Gantt charts helps you to get a different perspective on your project.
  • Customize the ClickUp dashboard to meet specific user needs.
  • Integrate ClickUp with Toggl, Slack, Zoom, HubSpot, Github, and many more solutions.

Tool #4: Basecamp

Basecamp is another tool that focuses on simplicity. The idea of the solution is to put tasks, sub-tasks, and other key project components in a unified digital location for easy access and tracking.

Basecamp features

  • To-do lists give users a streamlined and prioritized task list and workflow.
  • Basecamp's message boards support effective real-time collaboration and communication.
  • Dynamic scheduling supports efficient progress, as well as on-the-fly flexibility.

Basecamp techniques and integrations

  • Set your project priorities by identifying areas that are of particular importance to customers.
  • Create project-specific areas within Basecamp, adding remote personnel to these areas when required.
  • Basecamp integrates with more than 50 data sources, and also works alongside Retool, Zapier, and Timecamp, among other applications.

Tool #5: Wrike

Wrike has won awards for its collaboration and project management features. It is particularly suitable for managing highly complex projects across large and diverse teams at an enterprise level.

Wrike features

  • Gantt charts built into Wrike help with project visualization and analysis of progress.
  • Wrike features built-in time tracking, offering analysis of project efficiency and goal attainment.
  • Workload management features to assist in optimizing team and individual performance levels.

Wrike techniques and integrations

  • Use the three-pane view to simultaneously monitor projects on a macro, medium, and micro-level.
  • Share files in real-time to boost communication and collaboration across remote teams.
  • Integrate Wrike with a range of different external solutions, like the Tableau business intelligence tool and the MediaValet digital asset management software.

Tool #6: Monday.com

Monday.com is a project management solution designed to reflect the complex nature of a remote team. The tool supports users from across your business structure, as well as third-party partners within project-specific areas of the software.

Monday.com features

  • Automated features make workflow creation efficient and intuitive.
  • Project-specific dashboards make it easier to create effective collaborative teams, including third-party agents with limited access.
  • Monday.com offers a wide range of integrations via the API, accessible from the built-in app marketplace.

Monday.com techniques and integrations

  • Collaborate and communicate in real-time across the dashboard, and even follow LinkedIn and Twitter feeds in-app.
  • Build detailed reports and analyses with custom fields.
  • Integrate with third-party solutions like Zapier and Google Drive, or add custom integrations through the API.

Tool #7: Zoho Projects

Zoho Projects is a comprehensive piece of project management software. Designed to meet the diverse needs of modern operational teams, the solution puts the focus very much on collaboration and remote communication.

Zoho Projects features

  • Task Management features make ongoing monitoring and analysis straightforward.
  • Collaboration is a big part of the Zoho Projects' advantage, with real-time communication and sharing tools built in.
  • Reports can be developed and tailored using custom fields that cover a whole host of different data points.

Zoho Projects techniques and integrations

  • Harness automation and recurring task setting to streamline workflows and reduce time.
  • Analyze time forecasts against actual goal attainment timelines for further insight.
  • Integrate Zoho Projects with a variety of other Zoho apps, as well as Google and Microsoft suites, and additional tools like Jira and Basecamp.

At a glance: comparing the best remote project management tools




Which Industries are Using this Tool?

Unique Features


  • Highly intuitive and user-friendly.
  • It's possible to build functionality with Power-Up add-ons.
  • Only one type of board view.
  • Not suitable for high-complexity projects.

IT, software development, marketing, and advertising, among others.

The originator of the Kanban board, through the developers at Atlassian.


  • Drag-and-drop functions make project timelines easy to create.
  • Hundreds of integrations with other productivity and project management apps.
  • A steeper learning curve than solutions like Trello.
  • Close collaboration and Gantt charts may require third-party integration.

Marketing, sales, software, and product development, among others.

One of the biggest ranges of available integrations.


  • A comprehensive platform with everything remote teams need.
  • Can limit the access privileges of external team members.
  • It may take some time to familiarize yourself with all features.
  • Not all the viewing windows are available on the mobile app.

IT, education, and service industries, among others.

Proprietary-developed Pulse features give an immediate overview and reporting from your entire team.


  • Designed to provide easy document sharing, keeping everyone on the same page.
  • A range of collaborative features geared specifically to remote work.
  • Possibly too complex and expensive for smaller businesses.
  • Customization is limited compared to other options.

Smaller businesses across a range of sectors.

A chat platform keeps remote teams connected.


  • Plenty of advanced features to really draw insight from data.
  • Automated features streamline the process, while task prioritization puts you in control.
  • A complex array of features may take some navigating.
  • Not all users respond well to the solution's interface.

IT, software development, and service industries, among others.

Designed specifically for large-scale enterprises.


  • Top-notch customization.
  • A strong balance of feature-rich functionality and ease of use. 
  • A steep learning curve may prove difficult.
  • Enterprise-level organizations may find integrations insufficient for their needs.

Small and medium-sized businesses across a range of sectors.

Add third-party agents to teams.

Zoho Projects

  • Some users report that online support is not the best.
  • Features like bug tracking are unsuitable for businesses outside the software industry.

Software development, and small and medium-sized businesses in other sectors.

Offers a free project management tool version with limited usability.

Choosing the right project management tools

How do you select the right project management tool for your needs? Take a look at a few handy tips as you make your choice.

  • Assess the size of your team and your specific needs – Some of the tools we've listed above are great for smaller teams, while others are designed for enterprise-level organizations. Bear this in mind as you choose.
  • Consider your budget and scaling needs – Free project management tools are of course the cheapest, but it may be worth setting some of your budgets aside for improved functionality. You also need to think of what comes next for your business, selecting tools that will scale as your organization grows.

Think about usability and integration – You need tools that your team members are going to be able to use easily, and that will integrate with your existing software solutions. This will ease your transition to the new software, particularly when onboarding new team members.


Take your time – select the best project management tools for your needs

From refreshingly simple and straightforward tools to more sophisticated, enterprise-focused software pieces, the solutions we've looked at today are as diverse as they are exciting. Take your time, weigh up your options, and make the right selection for your business.

To discover more about other digital solutions that help you harness the very best of the remote work landscape – like the Kumospace Virtual Office – reach out to our team today!

FAQs on project management tools

What are project management tools?

Project management tools are software solutions designed to help you keep your projects and your operations moving in the right direction. These solutions provide a centralized digital location, bringing together different aspects of your project for easy monitoring, management, and organization. By integrating with other pieces of software, project management tools help to form part of an overarching digital infrastructure that leaves your business ready for almost anything.

Is Jira a project management tool?

Jira, developed by Atlassian, is a form of project management tool. This solution is used to track the progress of tasks within the broader project framework, as well as manage workflows and support collaboration between distributed teams. Jira is designed with Agile development practices in mind.

Does Google have a project management tool?

Google does not have its own project management tool. In other words, you won't currently be able to download a tool from Google that ticks all of the boxes from our project management tool definition above. However, Google does have its own suite of office and productivity tools that can assist you and your teams as you work. Docs, Gmail, Calendar, and a range of other Google applications are provided within the Google Workspace suite.

Is Slack a project management tool?

Slack can be considered a project management tool, yes. You use this communication and collaboration solution to manage your teams while they are working on your projects, even across more remote environments. It won't provide all of the functionality you need from your project management set-up – it won't offer tracking capabilities or anything like that – but this is an important addition to your toolkit.

What is the best project management tool?

It might be difficult to find project management tools that provide everything you need. Rather than searching for the best single project management tool, seek to build your toolkit with interconnected and integrated solutions that help you bring your different project components into line.

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Headshot for Drew Moffitt
Drew Moffitt

Drew leads marketing at Kumospace. Prior to joining Kumospace, he spent his career founding and operating businesses. His work has been featured in over 50 publications. Outside of work, Drew is an avid skier and sailor. A wholehearted extrovert, he organizes VentureSails, a series of networking events for founders and tech investors.

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