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What Is Video Conferencing? What You Need To Know


What Is Video Conferencing? What You Need To Know

What Is Video Conferencing?


Video conferencing is an online meeting where people can communicate in real-time by using video conference software. It is a form of synchronous communication within the remote and hybrid workplace. In the years leading up to the 2020 pandemic, as business and education moved inside, people were more inclined to use video conferencing tools, like Zoom, but many individuals working remotely felt a sense of Zoom fatigue.

What Are Common Types Of Video Conferencing?

The following are all examples of what a video conference can be:

  • Point-to-point - A one-on-one discussion between two people who are separated by distance. For instance, point-to-point video conferencing could refer to a video conference with a client or a customer support representative. Point-to-point video conferencing is typically used within a remote-first workplace
  • Multi-point - A communication involving three or more people in at least two places is often known as "group video conferencing" or "group calls." It could be a corporate meeting where some attendees are in the workplace, and others are remote, or a webinar where someone streams to watchers in various locations. Multi-point conferences tend to occur more frequently within the hybrid workplace

Advantages And Disadvantages Of Video Conferencing

Benefits Of Video Conferencing

The advantages of video conferencing significantly outweigh the disadvantages. Listed below are the top five benefits of video conferencing.

1. Businesses Can Go Digital  

The use of video conferencing software paves the way for today's digital workforce and fosters a more collaborative company culture within your business, whether you’re remote, hybrid, or distributed. Video meetings enable teams to preserve human ties without regard to physical distance, meaning you and your team can essentially work from anywhere in the world.

2. Simplify Management And Usability

Checking in on your team is easier now more than ever. Teams have access to real-time collaboration tools that enable screen sharing, instant messaging, audio conferencing, and video conferencing. Teams are able to rely on their leaders to ensure they not only have all the tools to succeed but a platform that doesn’t make them feel isolated while working remotely. Virtual offices are a great way to check in on your team and have spontaneous conversations as questions come up throughout the workday.

3. Reduce Business Costs 

Modern communication channels, mobility, and flexibility in the workplace precede office spaces and seclusion. Working with remote team members can boost efficiency while reducing company costs for real estate. When the costs of real estate and video conferencing software are compared, video conferencing comes out on top. 

4. Enhance Communication and Company Culture

Communicating with your team members that are working remotely can be done in a quick and risk-free manner through the use of enhanced video conferencing software. Video conferencing has the unique capability to offer the human connection of direct communication, regardless of where your team is located on a map. By having a virtual office platform, teams do not need to worry about poor asynchronous communication. As video conferencing continues to develop into an essential part of running a business, ensuring that your software prioritizes enterprise-class quality, support, and reliability is crucial. 

5. Reliable Software

Businesses are replacing outdated web or audio conferencing providers and discovering more significant comprehensive video conferencing solutions. Teams are able to screen share, chat with coworkers, live stream for events, and record meetings all on one platform. Managers no longer have the added hassle of juggling multiple products to fulfill their teams' needs. 


Disadvantages Of Video Conferencing

It is easier now more than ever to interact with your coworkers, establish trust, and foster a feeling of camaraderie when virtual offices are used to replicate an office environment. While the use of video conferencing has many benefits, there are a few disadvantages. 

1. Poor Internet Connectivity 

Nothing is worse than having poor internet connection during an online meeting. High-speed internet is necessary and essential if you have a remote job. In today’s day and age, having a good internet connection is crucial and easy to get. Making sure you have the right internet can help throughout your workday.  

2. Background Chaos

Have you ever thought about what you have behind you during video calls? Having distractions like sounds and poor lighting during online meetings may be distracting to other team members. This is easy to fix by being in a quiet area with good lighting. You can also update your background on most video conferencing software in case your space isn’t as tidy as you’d like it to be.  

3. Technology Hiccups 

Before entering a virtual meeting, make sure your device's settings are accurate and support the following: webcam, applications, headset, monitor and microphone. It is just as important, if not more, to be on time for a virtual meeting than an in-person one. You can avoid unexpected last-minute technology hiccups that may arise by testing your laptop ahead of time. 

How Does Video Conferencing Work?

A video conference is a virtual meeting in which two or more people converse in real-time online. It combines the two mediums to simulate face-to-face communication, allowing you to see the other person's facial expressions and hear what they're saying, whether on a desktop computer, mobile phone, or in a conference room setting.

Businesses of all sizes can benefit from the ability to unite people, make collaboration easier, increase efficiency, and save money.


Video Conferencing Equipment Basics

You need basic video conferencing tools like these to participate in or host video conference meetings or events:

  • A web camera
  • Speakers or headphones
  • An account with a video conferencing service
  • A desktop or laptop computer
  • A microphone
  • High-speed internet access
  • Software to connect with your remote team

The laptops' built-in speakers, microphones, and cameras work fine for basic video conferences. You'll have more privacy if you connect headphones, which typically have a microphone or you can get a webcam for higher resolution during your video calls.

For hybrid teams, companies could invest in a board room set up to record the perfect video and audio from all attendees in the room. That way you can host virtual meetings with many coworkers in one space and have them communicate with remote team members.

Many businesses, organizations, classrooms, and social gatherings can use video conferencing services, like Kumospace. Although video conferencing has many benefits and a few drawbacks, understanding what these are will help you set up an effective system for your company’s goals. 

FAQs About Video Conferencing

What Is IP-Based Video Conferencing?

In contrast to early technology videoconferencing, which functioned via public or dedicated phone lines, IP videoconferencing in the corporate world often comprises specialized videoconferencing equipment that operates solely via the internet.

What Internet Speed Is Needed For Video Conferencing?

Even more, bandwidth is needed for video: high-resolution video conferencing can require up to 6 Mbps, while standard-definition video conferencing typically needs less than 1 Mbps (megabits per second).

How Do I Set Up Video Conferencing?

You need a webcam, microphone, and speakers to participate in a video conference. Thankfully, most laptops nowadays come with these features already installed. You will also need a great video conferencing software to conduct all your meetings.

Is There Some Way To Record My Video Conference?

The conference room system, tablet, laptop, and smartphone all support recording. Most video conferencing softwares also have a record feature available so that teams have the ability to record and playback for any members that were unable to attend the meeting, 

What Are Some Tips For A Successful Video Conferencing Session?

Assist new users in learning the basics of videoconferencing by providing an overview: 

  • Practice operating the system remotely through a room-based remote or desktop client software prior to your meeting.
  • If there are multiple people, suggest turning off the microphone when you're finished speaking.
  • Before the video conference, test each platform to ensure it’s working smoothly. Testing creates positive experiences and offers experience.
Rad Aswani
Rad has over 7 years of experience in Marketing. Currently, she is the fun Digital Marketer at Kumospace. She leads initiatives such as influencer marketing, SEO management, and social media to name a few. Outside of work, Rad enjoys traveling, working out, and spending time with her family and friends.
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