What Is Video Conferencing? What You Need To Know
Video conferencing is an online meeting where people can communicate in real-time by using video conference software. It is a form of synchronous communication within the remote and hybrid workplace. In the years leading up to the 2020 pandemic, as business and education moved inside, people were more inclined to use video conferencing tools, like Zoom, but many individuals working remotely felt a sense of Zoom fatigue.
The following are all examples of what a video conference can be:
The advantages of video conferencing significantly outweigh the disadvantages. Listed below are the top five benefits of video conferencing.
1. Businesses Can Go Digital
The use of video conferencing software paves the way for today's digital workforce and fosters a more collaborative company culture within your business, whether you’re remote, hybrid, or distributed. Video meetings enable teams to preserve human ties without regard to physical distance, meaning you and your team can essentially work from anywhere in the world.
2. Simplify Management And Usability
Checking in on your team is easier now more than ever. Teams have access to real-time collaboration tools that enable screen sharing, instant messaging, audio conferencing, and video conferencing. Teams are able to rely on their leaders to ensure they not only have all the tools to succeed but a platform that doesn’t make them feel isolated while working remotely. Virtual offices are a great way to check in on your team and have spontaneous conversations as questions come up throughout the workday.
3. Reduce Business Costs
Modern communication channels, mobility, and flexibility in the workplace precede office spaces and seclusion. Working with remote team members can boost efficiency while reducing company costs for real estate. When the costs of real estate and video conferencing software are compared, video conferencing comes out on top.
4. Enhance Communication and Company Culture
Communicating with your team members that are working remotely can be done in a quick and risk-free manner through the use of enhanced video conferencing software. Video conferencing has the unique capability to offer the human connection of direct communication, regardless of where your team is located on a map. By having a virtual office platform, teams do not need to worry about poor asynchronous communication. As video conferencing continues to develop into an essential part of running a business, ensuring that your software prioritizes enterprise-class quality, support, and reliability is crucial.
5. Reliable Software
Businesses are replacing outdated web or audio conferencing providers and discovering more significant comprehensive video conferencing solutions. Teams are able to screen share, chat with coworkers, live stream for events, and record meetings all on one platform. Managers no longer have the added hassle of juggling multiple products to fulfill their teams' needs.
It is easier now more than ever to interact with your coworkers, establish trust, and foster a feeling of camaraderie when virtual offices are used to replicate an office environment. While the use of video conferencing has many benefits, there are a few disadvantages.
1. Poor Internet Connectivity
Nothing is worse than having poor internet connection during an online meeting. High-speed internet is necessary and essential if you have a remote job. In today’s day and age, having a good internet connection is crucial and easy to get. Making sure you have the right internet can help throughout your workday.
2. Background Chaos
Have you ever thought about what you have behind you during video calls? Having distractions like sounds and poor lighting during online meetings may be distracting to other team members. This is easy to fix by being in a quiet area with good lighting. You can also update your background on most video conferencing software in case your space isn’t as tidy as you’d like it to be.
3. Technology Hiccups
Before entering a virtual meeting, make sure your device's settings are accurate and support the following: webcam, applications, headset, monitor and microphone. It is just as important, if not more, to be on time for a virtual meeting than an in-person one. You can avoid unexpected last-minute technology hiccups that may arise by testing your laptop ahead of time.
A video conference is a virtual meeting in which two or more people converse in real-time online. It combines the two mediums to simulate face-to-face communication, allowing you to see the other person's facial expressions and hear what they're saying, whether on a desktop computer, mobile phone, or in a conference room setting.
Businesses of all sizes can benefit from the ability to unite people, make collaboration easier, increase efficiency, and save money.
You need basic video conferencing tools like these to participate in or host video conference meetings or events:
The laptops' built-in speakers, microphones, and cameras work fine for basic video conferences. You'll have more privacy if you connect headphones, which typically have a microphone or you can get a webcam for higher resolution during your video calls.
For hybrid teams, companies could invest in a board room set up to record the perfect video and audio from all attendees in the room. That way you can host virtual meetings with many coworkers in one space and have them communicate with remote team members.
Many businesses, organizations, classrooms, and social gatherings can use video conferencing services, like Kumospace. Although video conferencing has many benefits and a few drawbacks, understanding what these are will help you set up an effective system for your company’s goals.
Even more, bandwidth is needed for video: high-resolution video conferencing can require up to 6 Mbps, while standard-definition video conferencing typically needs less than 1 Mbps (megabits per second).
You need a webcam, microphone, and speakers to participate in a video conference. Thankfully, most laptops nowadays come with these features already installed. You will also need a great video conferencing software to conduct all your meetings.
The conference room system, tablet, laptop, and smartphone all support recording. Most video conferencing softwares also have a record feature available so that teams have the ability to record and playback for any members that were unable to attend the meeting,
Assist new users in learning the basics of videoconferencing by providing an overview: