The 7 Best Free Video Conferencing Apps for Your Team

By Drew Moffitt

The Rising Trend of Video Conferencing

The pandemic might have taken video conferencing to new heights, but this tool has yet to disappear even as things have settled down. Whether you’re connecting for business or personal reasons, free meeting apps are still a great way to keep in touch.

Free video conferencing platforms are an efficient, engaging, and effective way to connect with people who might otherwise be out of reach. Plus, if you’re using a video conferencing app for business reasons, you could also reap benefits like increased employee retention, greater participation, and more productive meetings.

So, set up your lighting and turn on your webcam — it’s time to talk video conferencing apps!


Why Choose Free Video Conferencing Apps: Unleashing Potential

Not entirely sold on the idea of using a video conference app for your virtual meetings? We bet we can change your mind. Here are just three of the major perks you can enjoy when you use free online video conferencing services.

1. Save money

Meeting in person without meeting in person has never been so easy — or so affordable. Got an urgent question but your co-worker is on the other side of the world? Need to shoot the breeze with Nana but can’t afford a plane ticket to her neck of the woods? Two words: video conferencing. It allows you to connect with all those people without spending a penny on airfare, rental cars, hotels, etc.

And that’s just the personal money saving. If you’re a business utilizing video conferencing apps, you’ll find that they can also save you big when it comes to hiring and onboarding the best talent. When you take a page from the hybrid or remote business model and introduce tools that promote a better work-life balance, you’ll also see happier employees, increased retention, and a competitive edge in your market.

2. Unlimited use

Most video conferencing apps are conveniently available free of charge, often with some limits on the number of participants per meeting or meeting lengths. This is great for small businesses or individuals looking for an awesome online meeting space, as you’ll likely be able to enjoy your app for as long as you want.

But it’s also good for larger businesses. A free tier is perfect for testing the waters. And if you love what you’ve found (or if a business is booming), then you can scale up on your terms. Win-win!

3. Easy accessibility

With the right app at your fingertips, you can easily get in touch with people around the globe. For the most part, video meeting apps are easy to install, learn, and use. Sure, a lot of them come with fancy features for business users, but that won’t stop you from video conferencing to your heart’s content.

Best of all, responsive apps can be downloaded onto your phone so that you can take calls even when you’re away from your desk. (Ready to reconsider that workcation now?)


Criteria for Evaluating Best Free Meeting Apps

Of course, not all video conferencing apps are created equally. So, how do you pick a gem of an app when there are so many lackluster ones floating around out there? We recommend looking at the following:

  • Audio and video quality — Need we say more?
  • Meeting room capabilities — Can you fit your team in the space? Can you hold your entire meeting during the conference without upgrading to a higher tier?
  • User-friendliness — Do you need an IT degree to navigate the app? Do you find yourself lost amid the option tabs? If so, time to look for a different meeting space.
  • Pricing and paid tiers — If you do need to upgrade, will the price be right? Think ahead and make sure that your chosen app won’t bankrupt you if you decide to stick with it.
  • Support — If something goes wrong, will you have help fixing it? Remember that a great customer support channel will be worth it when you’ve got an important meeting starting in five minutes, but you can’t figure out how to turn your audio on (or your embarrassing background off).
  • Syncing capabilities — Using your video conference app for business? Life will be much more convenient if you can do things like share files, access your calendar, open PDFs, engage other apps, and more during your call.

Comparative Review of Leading Video Conferencing Platforms

It’s the moment you’ve been waiting for — the part of the blog where we dive deep into what you really came here to read. Here are some of the internet’s best free meeting apps for you to explore:

Kumospace: A Virtual Meeting Space Reinvented

It’s a meeting room! It’s a virtual office! It’s a virtual event space! It’s…well, anything you want it to be. Born during the dark days of 2020, Kumospace was designed with the idea that to create the perfect virtual space, you’ve got to take the best of in-person and online encounters and combine them.

The result? A customizable virtual meeting environment that comes with all the bells and whistles. We’re talking virtual whiteboards, screen sharing, spatial audio technology, team-building games, and so much more.

What makes it special?

Customizable meeting space and virtual office chairs aside, Kumospace is uniquely designed to bring some much-needed humanity to online video conferencing.

Pros and cons

  • Pro: Excellent video/audio quality (with bonuses like spatial audio for better communication and concentration)
  • Pro: Versatile virtual workspaces for every need
  • Pro: Free video conferencing for up to 50 users with a four hour time limit. This is the most generous free time limit of any major video conferencing application.
  • Pro: Easy to use — but if you ever have questions, there are plenty of walkthroughs, blog posts, and a great support team to turn to
  • Pro: Includes collaboration tools like document sharing, team chat, screen sharing, whiteboards, video conferencing, app integration, and more.
  • Pro: Kumospace is improving every day — and the Kumospace team is awesome about addressing bugs, adding features, and listening to user suggestions to make

Use it to:

Kumospace's virtual office is a revolutionary tool that allows seamless collaboration and enhanced team productivity. Irrespective of geographical location, it enables colleagues to work together as if they were in the same room. Facilitating real-time interaction, brainstorming, and project management, Kumospace takes global teamwork to unprecedented heights.


Google Meet: Bringing Teams Together

Google’s video conferencing feature (previously known as Google Hangouts and Google Duo) is a free virtual meeting space that can host up to 100 users for an hour-long video conference (though with other plans, you can have up to 100,000 viewers live-stream your meetings!). It’s got everything you’ll need to work with your team, including a Google Meet app, screen sharing, recording capabilities, and more.

What makes it special?

All Google Meet meetings are encrypted by default — great for those who are sharing sensitive information.

Pros and cons

  • Pro: Ridiculously easy to integrate with other Google tools as well as IOS and Android apps
  • Pro: Its free tier offers impressive features
  • Pro: Security is pretty hefty and includes extra features like anti-hijacking tools to make your session more secure
  • Con: Some users have experienced inconsistencies using the Google Meet app on mobile phones
  • Con: Only allows one screen to be shared at a time
  • Con: Does not have a waiting room
  • Con: Lacks some of the awesome tools that make work easier (i.e., whiteboard), while others require you to purchase a plan to use them

Use it to:

Meet with your established Google Workspace crew for a quick chat or to check in on projects. If you already love using the Google Ecosystem, then Google Meet is right for you.


Zoom: Connecting People Anywhere, Anytime

Made popular during the pandemic, Zoom is a free meeting app that allows you to gather up to 100 users together for up to 40 minutes. The free features include things like an in-app whiteboard and chat capabilities, screen sharing, and even breakout rooms.

What makes it special?

Zoom is incredibly accessible — you can use it on Windows, MAC, iOS, and more.

Pros and cons

  • Pro: It's perfect if you need to reach a large audience (Zoom Rooms can hold plenty of attendees)
  • Pro: With the ability to run unlimited meetings (albeit only 40-minute long meetings), Zoom is great for businesses on a budget
  • Pro: Easy to use and easy to scale if you need to expand
  • Con: Ever heard of Zoom fatigue? The software is widely known for causing employee fatigue.
  • Con: You’ll need to download the app or stream the meeting (if streaming is offered) — which can be annoying if you forget to do so
  • Con: Had some serious security issues during the pandemic (ever heard of Zoombombing or Zoom raiding?)
  • Con: Not as interactive or engaging as other video conference softwares. 

Use it for:

Big meetings that call for collaboration (but if you want something a bit more intimate and less reminiscent of fatiguing work calls, you may want to opt for a different free messaging app).


Webex: More Than Just A Meeting

Communicate, collaborate, and connect with Webex by Cisco. A great place to do everything from call to message to chat, Webex offers an all-in-one interface that puts all the tools you need right at your fingertips. Webex’s free plan allows up to 100 visitors to enjoy meetings up to 40 minutes long.

What makes it special?

Webex emphasizes its chat capabilities, and it goes all out when it comes to its messaging features.

Pros and cons

  • Pro: Allows you to host the service yourself, which could be ideal for high-security businesses
  • Pro: Supports third-party app integrations to make your life a little easier
  • Con: Paid plans are a little more expensive than other video conferencing options
  • Con: Some users have experienced trouble getting meeting-room links to work
  • Con: The interface may not be as intuitive as some users would like it to be (it’s not as user-friendly as some other options on this list)

Use it for:

Large groups and tech-savvy videoconference attendees and hosts will love all of Webex’s features and integration capabilities. It can also be used for smaller conference calls or one-on-one meetings.


Skype: The Pioneer of Video Conferencing

A notable name in video conferencing, Skype has long been popular for business meetings and personal get-togethers. You can host up to 100 users with Skype’s free plan and also enjoy screen and file sharing, live subtitles, and other snazzy extras.

What makes it special?

This is where it all started — the original video conferencing/meeting service. Sure, it might not be as popular today, but classics never really die, especially because Skype covers most of the bases (from video calls to texting) when it comes to communication.

Pros and cons

  • Pro: It’s a reputable choice that’s remained in use over the years
  • Pro: There are a variety of communication options to choose from, including chatting, video calling, screen sharing, landline/mobile phone calls, texting, and more – there’s something for everyone
  • Con: Some interactions are free, but others require Skype Credits or paid plans to use
  • Con: The security isn’t the best, especially when it comes to calls

Use it for:

Getting in touch with your international teammates (just make sure you’ve got the Credit).


Zoho Meeting: Simple Yet Powerful

This secure online meeting space allows for up to 60 minutes of meeting with 100 participants. On Zoho Meeting, you can host video and audio meetings, collaborate with screen sharing and virtual whiteboards, and even record meetings to view later when you purchase a higher tier.

What makes it special?

Zoho has developed an impressive range of business tools — everything from online accounting software to its very own email service — and everything easily integrates with Zoho Meeting.

Pros and cons

  • Pro: The paid plans are still very affordable, even for those on a budget
  • Pro: Easy to integrate with your current tools (if you use Zoho’s other products, that is)
  • Pro: The mobile app makes it easy for you to log in from wherever you are
  • Con: Some features are only available with a paid plan
  • Con: The recording feature has limited capabilities, even on the paid plans
  • Con: Zoho is not BBB accredited and has an F score, though it generally has high reviews from its customers

Use it for:

The free version is good for business meetings and webinars. It’s a solid choice and gets the job done, but it doesn’t boast much else.


GoToMeeting: A Comprehensive Solution for Businesses

GoToMeeting allows you to host 40-minute meetings for 3 participants. Complete with a free videoconferencing app, GoToMeeting is easy to use and includes some nice perks like screen sharing, VoIP audio, live chat, and even more extras with the paid plans.

What makes it special?

It’s part of the GoTo Suite, which can greatly simplify your workday and allow you to use one platform for all your needs.

Pros and cons

  • Pro: Unlimited cloud storage, which makes recording easy and convenient
  • Pro: Scalable pricing plans
  • Con: Users may experience technical difficulties if they’re using slower networks
  • Con: They’re working on beefing up security features — but they’re not quite there yet (currently, GoToMeeting does not support end-to-end encryption)
  • Con: Limited video settings

Use it for:

Small (we’re talking very small) meetings that demand high-quality video and audio but don’t require all the fancy frills that come with other video conferencing services. Good for student-teach meetings or peer-to-peer work.

Comparative Analysis: Selecting the Right Platform for You

It can be hard to choose the best video conferencing software. To make it a bit easier, we’ve compared the options discussed above.


Free Tier Capacity


Paid Plans (Price per user)

Tools and Features
(Included in free tier)


Free for up to 50 members with a four-hour time limit

Easy (and fun!) to use interface

Professional: $8/month

Business: $16/month

Enterprise: Price varies

  • Fully customizable spaces
  • Chat features
  • Tool integration
  • Virtual whiteboard
  • Screen sharing

Google Meet

100 users for up to 60 minutes

Tight integrations with the rest of Google Suite

Starter: $6/month



Plus: $18/month

Enterprise: Price varies

  • Screen sharing, adjustable layout, and other standard features
  • Breakout rooms


100 users for up to 40 minutes

Very easy to share links; you don’t need an account to join

Pro: $149.90/year

Business: $199.90/year

Business Plus: $250/year

Enterprise: Price varies

  • Basic whiteboard
  • Team chat
  • Mail and calendar


100 users for up to 40 minutes

Somewhat less user-friendly (longer registration process, confusing interface)

Meet: $14.50/month

Suite: $25/month

Enterprise: Price varies

  • Standard messaging
  • Advanced security
  • Vidcast
  • Whiteboards
  • Advanced noise removal
  • Secure lobby
  • Customized layouts


Free online calls for up to 100 people

Incredibly user friendly

Subscriptions: Monthly calling plans

Skype Credit: Pay-as-you-go

Dedicated Skype phone number

All prices depend on where you’re calling from and who you’re calling

  • Skype-to-skype video calls, messages, and voice calls


100 users for up to 60 minutes

It could be more user-friendly; some features could work better

Standard: $1/month

Professional: $3/month

Webinar standard: $7.5/month

Webinar Professional: $19/month

  • VoIP/webcam sharing
  • Screen sharing
  • Whiteboard
  • File sharing
  • Virtual background
  • Advanced meeting chat and notes


3 users for up to 40 minutes

The built-in recording and storage functions make it easy to retain past meetings

Professional: $12/month

Business: $16/month

Enterprise: Price varies

  • Screen sharing
  • Webcams
  • VoIP audio
  • Chat messaging


Each free video-calling app offers many of the same free tools and features. Kumospace, Google Meet, and Zoho offer some of the most affordable paid plans. And Kumospace, Zoom, and Google Meet are among the best when it comes to user-friendly interfaces.

What's the best tip we can offer? If you’re looking for a meeting app for free, give them all a try and see which one speaks to you!


Embracing the Future of Virtual Meetings

Video conferencing apps are here to stay, so you might as well make sure that you’ve got the best of the best! Not only will a good video conference app make work easier and more enjoyable, but it can also benefit your business (and workplace wellness and personal life!) in the long run.

If you haven’t already experienced the seven sites discussed above, there’s no better time to do it! Why not start with Kumospace today?

Transform the way your team works from anywhere.

A virtual office in Kumospace lets teams thrive together by doing their best work no matter where they are geographically.

Headshot for Drew Moffitt
Drew Moffitt

Drew leads marketing at Kumospace. Prior to joining Kumospace, he spent his career founding and operating businesses. His work has been featured in over 50 publications. Outside of work, Drew is an avid skier and sailor. A wholehearted extrovert, he organizes VentureSails, a series of networking events for founders and tech investors.

Transform the way your team works.