Adjust Permissions with User Roles

Kumospace users can be granted different levels of permission depending on their assigned role.

User Roles


The Owner is the creator of the Kumospace Account and Space, and handles billing. There can only be one Owner, and they can assign all user roles.


Admins are the Owners' right hands. There can be several Admins per Space. They can assign all user roles, except the Owner.

Floor Managers

Floor Managers are in charge of one or several Floors. They can assign other Floor Managers to their Floors.


Members use the Space recurrently, and are typically employees or team members.


Guests are visitors to a Space, invited by one of the already mentioned users. They are able to access a Space for a maximum of 4 hours per week.

Spaces on our Free plan are limited to 5 Members, which includes all Members, Floor Managers, Admins, and Owners. To add more Members, we recommend upgrading to our Business or Enterprise Plan.

Permissions by User Role

  Owner Admin Floor Manager Member Guest
Navigation ✔️ ✔️ ✔️ ✔️ ✔️
Present ✔️ ✔️ ✔️ ✔️ ✔️
Chat ✔️ ✔️ ✔️ ✔️ ✔️
Close doors ✔️ ✔️ ✔️ ✔️  
Status ✔️ ✔️ ✔️ ✔️  
Customize with furniture ✔️ ✔️ ✔️ ✔️  
Invite People ✔️ ✔️ ✔️ ✔️  
Mute People ✔️ ✔️ ✔️ ✔️  
Broadcast ✔️ ✔️ ✔️ ✔️  
Block People  ✔️ ✔️ ✔️    
Manage Floors ✔️ ✔️ ✔️    
Customize Floors ✔️ ✔️ ✔️    
Change audio range ✔️ ✔️ ✔️    
View Space Analytics ✔️ ✔️      
Manage the Space ✔️ ✔️      
Manage Space and Floor privacy, and Chat settings ✔️ ✔️      
Assign user roles ✔️ ✔️      
Manage user roles ✔️ ✔️      
Invite Members by CSV upload ✔️        
Billing ✔️        

Assign User Roles

Once somebody is in the Space: 

  1. Open the Chat panel.
  2. Hover over their name to display their Profile Card.
  3. Click the three dots on their Profile Card and click Change role.
  4. Select the desired role from the dropdown menu and click Confirm Changes.

Manage User Roles

Owners and Admins can also manage User Roles from the Lobby:

  1. Click the Manage Space button on the top right of the screen.
  2. Select Manage Members from the dropdown.
  3. Select the desired user role from the dropdown next to the respective Members' names.

Owners and Admins can also use this page to invite users to the Space as Members. Read this article on Inviting Team Members to learn more.

Configure User Roles

By default, User Roles have certain permissions. However, Owners and Admins can customize permissions for features such as Chat, Present, and Editing a Space.

Disable Chat for Guests

By default, Guests are to utilize the Chat feature to send direct messages, nearby messages, or messages to the entire Space or Floor.

To disable Chat capabilities for Guests:

  1. Click the Manage Space dropdown on the top-right of the Lobby.

  2. Select the Settings and Privacy option.

  3. Locate the Chat Settings section.

  4. Use the checkboxes to select what methods of chatting are supported in this Space for Guests.


Enable Presenting for Guests

By default, Guests are unable to Present in Kumospace. 

To enable Presenting for Guests:

  1. Click the Manage Space dropdown on the top-right of the Lobby.

  2. Select the Settings and Privacy option.

  3. Locate the Present Settings section.

  4. Click the checkbox next to Allow Guests to Present.

Restrict Editing for Members

By default, Members are currently able to edit all Rooms that do not have an assigned Office Owners.

Read this article to learn how to restrict editing for Members that are provided permission.

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