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Manage Your Space & Add Floors

Manage Your Space & Add Floors

Once your account is set up, you can join and mange your space. Read about how to create and delete Floors, edit your space name, and manage your privacy and chat settings.

Join Space

Type the Kumospace URL, e.g. www.kumospace.com/CompanyName, into your browser and you'll land on the Joining page.

Manage Space

You will land in the lobby of the space, where you can see existing floors, add new ones, and manage the space settings.

Note that the view of the lobby varies for different people, e.g. Guests cannot see the settings options displayed to Owners and Admins.

Lobby

Add Floor

To add a new floor to the space:

  1. From the lobby, click the ⊕ Add Floor button.

  2. A popup will appear with floor templates. Note that you can switch between the tabs Offices, Events, and Games.

  3. Select a floor template and click Save.

The new floor will appear among the other floors in the lobby.

Delete Floor

To permanently delete a floor from the space:

  1. Click the Settings button on the floor thumbnail.

  2. Select the Delete Floor option from the dropdown.

  3. Click the Delete Floor button to confirm.

Change Space Name

The name of the space is displayed at the top of the lobby, and is visible to everybody who joins the space.

To change the space name:

  1. Click the Manage Space dropdown on the top-right of the lobby.

  2. Select the Settings and Privacy option.

  3. Enter a new name in the Space Name field.

  4. Click Save to apply the changes.

Privacy Settings

To adjust the space privacy settings:

  1. Click the Manage Space dropdown on the top-right of the lobby.

  2. Select the Settings and Privacy option.

  3. Tick to choose one of the following privacy options:

    • Only registered users can access this space: This is the default option. It makes it easier to remove misbehaving guests.

    • Only members can access this space: This option allows you to close the space to external guests.

    • All registered and unregistered users can access this space*: With this option, your guests are not required to register for Kumospace to join your space.

    • Password protect this space*: Select this option, and you'll be prompted to choose a password. Only users who know your password will be able to access the space.

    • Only registered users with your email domain can access this space*: This option is best if all users using your space are on the same email domain as you.

    • Only registered users on the guest list can access this space*: Choosing this option will prompt you to enter email addresses of the participants who are allowed access to your Space.

      You can enter the emails manually, or upload a .txt or .csv file, which allows you to add up to 1000 email addresses at once.

    • Single sign-on*: This option allows users to access the space using the same credentials they use at your company.

  4. Click Save to apply the privacy setting.

*These security options are available on our Professional and Custom plans. Please refer to our Pricing page for more information about advanced security options or get in touch with our sales team.

Privacy Settings

Present Settings

All users who enter a space have access to the Present feature, including Guests. Within your space settings, you are able to enable/disable this setting for Guests.

Chat Settings

Owners and Admins can choose how the chat functions available to Guests in their space.

To adjust the chat settings:

  1. Click the Manage Space dropdown on the top-right of the lobby.

  2. Select the Settings and Privacy option.

  3. Tick to choose one of the following chat options:

    • Direct message others: Select the person you want to send a private message.

    • Message those nearby: Send a message to everyone in your audio range.

    • Message the entire Floor: Send messages to everyone on the floor.

    • Message the entire Space: Send messages to all floors in the space.

Chat Settings

Note that no matter which chat option you select for Guests, Members can message using all methods.