AI Meeting Notes: 6 Tools to Get the Most Out of Your Meetings

By Kyla Mintz

Imagine a world where your meetings are more productive, collaboration is seamless, and note-taking is no longer a hassle. That’s the world of AI-generated meeting notes! With advancing technology, AI meeting notes have become an essential tool for businesses and teams worldwide. In this blog post, we’ll explore the importance of AI meeting notes, their key features, top tools in 2023, and how to choose the right tool for your needs. Get ready to revolutionize the way you conduct meetings and enhance your team’s productivity!

Short summary

  • AI meeting notes are revolutionizing the way we conduct meetings, saving time and improving collaboration.
  • 6 AI meeting notes tools provide unique features to suit different needs. Assess your team’s needs, compare pricing & plans and test out the tools before selecting one.
  • Maximize benefits by training your team on usage of tool, reviewing/editing generated notes and sharing/collaborating via shared platform for effective communication & productivity.

The importance of AI meeting notes


AI meeting notes are transforming the way we conduct meetings by improving efficiency, fostering cooperation, and minimizing human mistakes. With a personal AI meeting assistant, manual note-taking becomes a thing of the past, allowing each meeting participant to fully engage in the discussion.

AI-generated meeting notes provide a detailed record of the conversation, capturing key points, action items, and decisions made during the meeting. With the integration of AI tools into popular meeting platforms like Google Meet and Microsoft Teams, the benefits of AI meeting notes are becoming more accessible than ever before.


Imagine attending a meeting without the need to frantically scribble notes, trying to capture every important detail. With AI-generated meeting notes, this is now a reality. AI meeting assistants, like Kumospace, and, automatically transcribe and summarize meetings, enabling participants to focus on the discussion rather than note-taking.

Otter, for example, boosts productivity by speeding up the note-taking process by 30 times, ensuring that users won’t miss a single crucial piece of information. By automating the note-taking process, AI meeting notes save valuable time, allowing teams to focus on what truly matters - generating value and driving results.

Enhanced collaboration

Collaboration is the key to a successful team, and AI meeting notes make it easier than ever to share information and insights with team members. By creating easily accessible and shareable meeting notes, AI meeting assistants enhance collaboration within teams and improve overall team communication.

For example, MeetGeek provides a secure, centralized location for all generated data, making it easily accessible whenever needed. With AI meeting notes, gone are the days of searching through endless email chains or scattered Google Docs to find critical information from past meetings.

Reduced human error

We’re only humans, and manual note-taking during meetings can sometimes result in errors or missed information. AI meeting notes provide a solution to this problem by accurately capturing and organizing the information discussed during meetings.

By utilizing AI note-taking applications, meeting notes become more accurate and comprehensive, ensuring that no crucial information is lost or misinterpreted. With AI-generated meeting notes, your team can rest assured that all critical information is captured and organized, leaving no room for human error.

Key features of AI meeting notes tools


AI meeting notes tools offer a variety of powerful features that can drastically improve meeting productivity and collaboration. Some of the most notable features include automatic transcription, summarization, and integration with other productivity tools.

By providing these key features, AI meeting notes tools allow teams to focus on the discussion at hand, streamline workflows, and enhance overall team performance.

Automatic transcription

Automatic transcription is a game-changer for meeting productivity, especially during voice conversations. By converting spoken words into written text, AI meeting notes tools ensure accurate and complete meeting records. Tools like and Krisp provide real-time transcription capabilities, allowing participants to review meeting transcripts as they unfold.

This feature is especially useful for remote teams or those dealing with language barriers, as it allows for better comprehension and retention of meeting content during audio and video meetings.


Wading through lengthy meeting transcripts can be a time-consuming and tedious task. Summarization simplifies this process by condensing meeting transcripts into key points. Tools like Instaminutes offer a unique approach, providing real-time, concise data chunks from the conversation without any unnecessary elements.

Summarization allows for faster review and comprehension of meeting content, ensuring that team members can quickly identify essential points and take appropriate action. Meeting summaries play a crucial role in this process.

Integration with other tools

Integration with other tools is crucial for maximizing the potential of AI meeting notes. By connecting AI meeting notes tools with other productivity apps, such as Slack, Salesforce, or Google Docs, users can easily disseminate meeting recaps and automate related tasks.

For example, Airgram connects with Microsoft Word and Google Docs, allowing users to upload meeting details to their preferred platform for easy sharing and collaboration. By integrating with existing tools and workflows, AI meeting notes can enhance productivity and streamline your team’s processes.

Top 6 AI meeting notes tools in 2023


As AI meeting notes gain popularity, numerous tools have emerged, each offering unique features and capabilities to improve meeting efficiency and collaboration. In this section, we’ll highlight the top 6 AI meeting notes tools in 2023, which include:

  1. Kumospace 
  2. Fireflies
  3. Rewatch
  4. Rev
  5. Airgram
  6. Jamie
  7. Supernormal

These tools cater to various needs and budgets, allowing you to find the perfect solution for your team.

Each tool has its own advantages and disadvantages, so it’s important to consider your options.


Kumospace integrates advanced AI capabilities to redefine virtual meetings by offering:

  • Engaging virtual meeting zones
  • Automated transcription and note-capturing tools
  • AI-driven ambient noise reduction
  • Enhanced AI-driven team messaging
  • Streamlined task management
  • Digital offices tailored for remote and hybrid teams
  • Effortless teamwork, irrespective of geography
  • Comprehensive virtual meet and work solutions

Kumospace uniquely embeds its AI innovation within the leading virtual workspace ecosystem. By melding these groundbreaking techs, businesses can optimize and expedite virtual collaborations, aided by AI intelligence.

Fireflies is a sophisticated AI meeting tool. It offers the following features:

  • Accurate transcripts and AI meeting notes for both audio and video conferences
  • Collaboration and topic tracking capabilities
  • Compatibility with platforms like Zoom, Meet, Teams, Webex, GoTo Meeting, Skype, and Dialpad
  • Free plan, with additional paid plans available from just $18/user/month
  • 800 minutes of meeting storage

This tool is an excellent choice for teams looking to enhance their meetings with accurate transcriptions and searchable text.


Rewatch is an intuitive AI meeting notes tool known for its:

  • Real-time transcription capabilities
  • Integration with popular platforms like Zoom, Teams, and Webex
  • Convenient search functions for past meeting notes
  • Cost-effective pricing with both free and premium plans

Rewatch can be an ideal solution for businesses looking to streamline their meeting process, making it easier to review and share key points.


Rev stands out as a reliable AI meeting tool that offers:

  • Fast and accurate audio and video transcription
  • User-friendly interface with customizable settings
  • Advanced search and indexing features
  • Integration with various platforms and devices

With flexible pricing options, Rev offers a scalable solution that can accommodate both small teams and large enterprises.


Airgram is known for its innovative approach to meeting notes:

  • AI-powered analytics for deeper meeting insights
  • Automatic tagging and categorization of meeting topics
  • Secure cloud-based storage and data protection
  • Collaboration tools to work on notes with team members

Whether for daily stand-ups or strategic meetings, Airgram's rich feature set ensures a productive meeting experience.


Jamie is a versatile AI meeting tool designed for:

  • Seamless integration with existing collaboration tools
  • Dynamic note-taking and editing capabilities
  • Efficient organization of notes by projects and teams
  • Interactive dashboards for meeting analysis

Offering both free and paid plans, Jamie provides flexibility for teams of all sizes and industries.


Supernormal is a cutting-edge AI meeting notes tool that:

  • Transcribes meetings in real-time with high accuracy
  • Offers a variety of templates for different meeting types
  • Facilitates collaboration through shared notes and comments
  • Includes analytics for monitoring meeting trends and patterns

Supernormal's powerful features can help teams stay focused on what matters and make meetings more actionable.

How to choose the right AI meeting notes tool for your needs

Choosing the right AI meeting notes tool for your team is crucial for maximizing the benefits these tools can provide. By assessing your needs, comparing pricing and plans, and testing out the tools, you can find the perfect solution to improve your team’s meeting efficiency and collaboration.

In the following sections, we’ll provide guidance on how to evaluate and select the ideal tool for your team’s specific requirements.

Assess your needs

Before diving into the world of AI meeting notes tools, it’s essential to identify the specific features and capabilities that will benefit your team and workflow. Consider the type, size, and frequency of the meetings your team conducts, as well as the current note-taking processes in place.

Determine if your team would benefit from:

  • Automatic transcription
  • Summarization
  • Integration with existing tools
  • Any other features offered by AI meeting notes tools

By assessing your needs, you can narrow down your options and focus on tools that will truly enhance your team’s productivity.

Compare pricing and plans

Once you’ve identified the features your team needs, it’s time to compare pricing and plans to find an AI meeting notes tool that fits within your budget and offers the features you require. Many tools offer free plans with limited features, while others provide a range of paid plans with varying capabilities.

By comparing pricing and plans, you can ensure that you’re selecting a tool that not only meets your needs but also aligns with your budget.

Test out the tools


After narrowing down your options, it’s important to test out the tools by taking advantage of free trials or demos to determine which tool works best for your team. This hands-on approach will allow you to evaluate the tool’s ease of use, accuracy, and overall effectiveness in your team’s specific context.

By testing out the tools, you can be confident in your decision and ensure that your team is equipped with the best AI meeting notes tool for their needs.

Tips for maximizing the benefits of AI meeting notes

To get the most out of AI meeting notes, it’s crucial to train your team, review and edit notes, and share and collaborate on meeting content. By implementing these strategies, you can ensure that your team is taking full advantage of the benefits that AI meeting notes can offer, such as enhanced communication, collaboration, and productivity.

AI meeting notes can help teams stay organized and productive when they attend meetings, as well as improve communication and collaboration during all meetings by providing well-structured meeting agendas.

Train your team

Training your team on how to use the AI meeting notes tool effectively is a crucial first step in maximizing its benefits. Ensure that everyone is comfortable and familiar with the tool’s features and how to interpret the notes generated.

By providing ongoing training and support, you can ensure that your team is using the tool correctly and efficiently, ultimately improving meeting productivity and collaboration.

Review and edit notes

While AI-generated meeting notes can be incredibly accurate, it’s essential to review and edit notes to ensure their accuracy and completeness. AI transcription may not always be perfect, so it’s important to carefully examine the notes and make any necessary corrections or additions.

By reviewing and editing the notes, you can ensure that all critical information is accurately and fully documented, leaving no room for misinterpretation or misunderstanding.

Share and collaborate


Sharing and collaborating on meeting notes with team members is essential for maximizing the benefits of AI meeting notes. By using the AI tool’s features to enhance communication and productivity, your team can work together more effectively and efficiently.

Encourage your entire team to engage in collaborative note taking, share notes, provide feedback, and collaborate on meeting content, including discussion points, to ensure that everyone is on the same page and working towards a common goal.


In conclusion, AI-generated meeting notes have the potential to revolutionize the way we conduct meetings, enhancing productivity, collaboration, and accuracy. By exploring the importance of AI meeting notes, understanding their key features, and selecting the right tool for your team’s needs, you can unlock a world of improved communication, seamless collaboration, and streamlined workflows. So, why wait? Embrace the power of AI meeting notes and transform the way your team works together!

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Headshot for Kyla Mintz
Kyla Mintz

Kyla is part of the Marketing team at Kumospace, where she helps run the social media accounts and creates content. Kyla has many different passions outside of work, including volleyball, traveling, and restaurant dining.

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