The Ultimate GoToMeeting Guide and Alternatives: Enhancing Your Virtual Meetings

By Drew Moffitt

With remote work and virtual collaboration becoming increasingly prevalent, finding the right platform to streamline communication and enhance productivity is crucial. GoToMeeting has been a popular choice for many organizations, but is it the best fit for your needs? In this blog post, we will discuss various aspects of GoToMeeting, from its core features to its alternatives, to help you make an informed decision for your virtual meetings.

Key takeaways

  • GoToMeeting is a web conferencing software with features such as HD video, audio and screen sharing for efficient virtual meetings.
  • Advanced capabilities include mobile apps, integrations and add-ons to enhance collaboration & optimize business processes.
  • Customer perspectives provide insight into user satisfaction while success stories showcase its potential for improved efficiency & productivity.

Exploring GoToMeeting: A comprehensive overview


GoToMeeting is a powerful web conferencing software that has gained popularity in recent years due to its robust set of features and user-friendly interface. With options for screen sharing, recording, and integration with various apps, GoToMeeting has become a versatile choice for organizations looking to enhance their virtual meetings. But how does it fare against other video conferencing software in the market? We will examine this.

GoToMeeting’s popularity primarily stems from its ability to cater to businesses of all sizes. It offers different plans to accommodate varying needs:

  • Professional Plan: Allows 150 participants
  • Business Plan: Allows 250 users
  • Enterprise Plan: Includes added features like mobile app recording and personalized support

Understanding GoToMeeting's core features

GoToMeeting provides a range of features that cater to various business needs. Users can experience high-definition (HD) video, audio conferencing, and screen sharing to promote smooth cooperation during virtual meetings. The platform is compatible with a wide range of operating systems, including Android, Chrome OS, iOS, macOS, Linux, and Windows, ensuring that users can join meetings from their preferred devices.

One standout feature of GoToMeeting is its built-in drawing tools, which allow users to annotate their screen during presentations or collaborations. With customizable color, size, and transparency settings, these key features enable you to draw attention to specific points on the screen and enhance the overall meeting experience.

Advanced capabilities for business users

For business users, GoToMeeting offers several advanced features that can help optimize productivity and streamline operations. The platform provides mobile apps for Android and iOS devices, allowing users to join and host meetings while mobile, integrating with Google Calendar

Security and privacy are also given due importance in GoToMeeting. Features such as meeting lock, attendee management, and password protection for meetings guarantee the security and confidentiality of your virtual meetings. The platform also offers meeting transcription capabilities, making it easy to keep track of discussions and refer back to them when needed.

GoToMeeting integrations and add-ons

Among the significant advantages of GoToMeeting is its ability to integrate with popular apps like Slack, Salesforce, and Microsoft Teams, among others, to enhance its functionality. For instance, integrating Salesforce with GoToMeeting allows for seamless data transfer between the two platforms, enabling users to gain valuable insights and optimize business processes.

Another integration that boosts collaboration is the one with Miro, an online whiteboard tool. With this integration, users can collaborate on a Miro board directly within the GoTo app, enhancing engagement across teams and enabling real-time collaboration on content and assets.

Setting up your GoToMeeting experience


Configuring your GoToMeeting setup is simple, and the platform offers various options for personalization and seamless collaboration across devices. To arrange a meeting, all you have to do is:

  1. Log into your account
  2. Select the option to schedule a meeting
  3. Enter the relevant details such as date, time, and whether it is a recurring or one-time event.

Considering the diversity of devices and operating systems that GoToMeeting supports, guaranteeing a smooth cooperative experience is imperative. The platform offers compatibility with:

  • Android
  • Chrome OS
  • iOS
  • macOS
  • Linux
  • Windows

This makes it easy for users to join meetings from their preferred mobile device without any compatibility issues.

Personalizing your user interface

Personalizing your GoToMeeting setup is easy due to the platform’s user-friendly interface and personalization options. You can manage feature settings for users, such as audio and video preferences, screen sharing access, and content-sharing security.

During a session, moderators have access to the People flyout menu, which allows them to control various aspects of the meeting, such as muting or unmuting audio and video for individuals, locking the session, and inviting new participants. These options give you greater control over virtual meetings and guarantee a fluid and productive session.

Navigating common challenges with GoToMeeting


While GoToMeeting is a reliable and user-friendly platform, users may still encounter some common challenges, such as audio and video difficulties and security concerns. This part will address these concerns and guide how to navigate them effectively.

By being aware of the potential challenges and knowing how to troubleshoot them, you can guarantee a smoother and efficient virtual meeting experience. Whether it’s audio and video glitches or security and privacy concerns, GoToMeeting offers a range of solutions and support resources to help users overcome these obstacles.

Troubleshooting audio and video Glitches

Audio and video issues are some of the most common challenges faced by GoToMeeting users. These can include:

  • Incorrect audio settings
  • Missing video in recordings
  • Inability to hear shared videos during webinars
  • Muted audio or low volume
  • Interference from other programs running on the device

To guarantee the best audio and video quality, GoToMeeting provides various support resources and built-in diagnostic tools. By following the platform’s troubleshooting guides and utilizing the diagnostic tools, users can quickly identify and resolve audio and video issues, ensuring a smooth and productive virtual meeting experience.

Enhancing security and privacy in meetings

GoToMeeting provides high-level security features and privacy controls to ensure the safety and confidentiality of your virtual meetings. However, users should also take steps to enhance security and privacy during meetings.

To improve meeting security, you can:

  • Enable Meeting Lock
  • Monitor attendee lists
  • Password-protect meetings
  • Manage enhanced security settings, such as multi-factor authentication

These measures can help safeguard your virtual meetings and online meetings from unauthorized access, ensuring enterprise grade security.

Kumospace: the innovative GoToMeeting alternative

Although GoToMeeting has made a name for itself as a popular web conferencing tool, it’s important to think about other options that may better suit your organization’s needs. One such alternative is Kumospace, an innovative video conferencing platform that focuses on creating immersive virtual environments for meetings and collaborations.

Kumospace provides a distinctive and captivating meeting environment with features such as spatial audio, screen sharing, and an online whiteboard. It also provides a captivating 2D virtual atmosphere, where users can interact with one another in a more dynamic and interactive way compared to traditional video conferencing software.

Kumospace's interactive virtual environments

Kumospace goes beyond traditional video conferencing by offering interactive virtual spaces that replicate real-life interactions for more engaging meetings. Users can navigate through customizable virtual rooms, interact with other participants, and even customize their avatars, providing an immersive and interactive experience in a virtual environment.

Kumospace leverages immersive virtual chat technology and spatial audio to create dynamic and interactive environments where users can participate in:

  • Virtual office spaces
  • Workshops
  • Webinars
  • Other meetings

This innovative approach to virtual meetings sets Kumospace apart from other video conferencing platforms, such as GoToMeeting, making it an excellent choice for remote teams.

Comparing GoToMeeting and Kumospace features

While contrasting GoToMeeting and Kumospace, it’s essential to consider the features each platform offers and how they align with your organization’s virtual meeting needs.

GoToMeeting provides a user-friendly interface with a focus on efficiency, offering features such as:

  • Collaborative document editing
  • Annotation and recording with transcripts
  • File sharing
  • The ability to host up to 300 guests in its Business Basic plan

On the other hand, Kumospace offers a unique and immersive meeting experience with customizable virtual rooms, spatial audio, and high-quality interactive tools. While GoToMeeting is a choice for organizations looking for a straightforward and efficient virtual meeting solution, Kumospace may be more suitable for those seeking a dynamic and engaging virtual environment.

Maximizing productivity with GoToMeeting

Maximizing-productivity-with -GoToMeeting

To fully benefit from your GoToMeeting experience, it’s essential to implement effective meeting management techniques and leverage the platform’s features for sales and training. By doing so, you can enhance communication, collaboration, and productivity within your organization.

This part will cover various strategies and techniques to maximize productivity with GoToMeeting, from managing meeting agendas to leveraging the platform’s features for sales presentations and employee training sessions.

Effective meeting management techniques

Effectively managing virtual meetings is a crucial aspect of maximizing productivity with GoToMeeting. The platform offers several features that can help you achieve this, such as:

  • Meeting lock for increased privacy
  • Attendee management
  • Password protection for meetings
  • Screen sharing

Time tracking is another useful GoToMeeting feature that allows you to:

  • Monitor the duration of your meetings
  • Ensure that they run efficiently
  • Keep track of time spent on various tasks and agenda items
  • Identify areas where improvements can be made
  • Work towards more productive and efficient virtual meetings.

Leveraging GoToMeeting for sales and training

GoToMeeting can serve as a beneficial instrument for sales presentations, product demos, and employee training sessions. The platform’s features, such as secure content sharing, encrypted video and audio, meeting lock, and passcode-protected meetings, make it an ideal solution for these purposes.

Utilizing GoToMeeting for product demonstrations allows you to showcase your product’s features and functionalities to your audience in real-time, answer their questions, and gather feedback. Additionally, leveraging GoToMeeting for employee training enables you to facilitate interactive training sessions, collaborative learning, and remote presentations, ensuring that your team stays up to date on the latest information and skills.

Customer perspectives: real-world experiences with GoToMeeting


Understanding customer perspectives and real-world experiences with GoToMeeting can provide valuable insights into the platform’s strengths and areas for improvement. By examining reviews, ratings, and success stories, you can gain a better understanding of how GoToMeeting has been utilized by various organizations and individuals.

This part will examine these customer perspectives and delve into the real-world experiences of GoToMeeting users, providing you with a comprehensive understanding of the platform and its potential benefits for your organization.

GoToMeeting reviews and ratings

Examining GoToMeeting reviews and ratings from various sources can help gauge user satisfaction and identify areas for improvement. Users often commend the platform for its intuitive interface, customizable dashboard, and ease of use. However, some users have noted certain quirks and omissions in the software, such as inadequate functionality compared to Zoom and Kumospace, audio and installation difficulties, and difficulty viewing large files.

By scrutinizing these reviews and ratings, you can gain valuable insights into the user experience with GoToMeeting, allowing you to make a more informed decision when choosing a virtual meeting platform for your organization.

Success stories and use cases

Testimonials and practical applications from organizations that have effectively utilized GoToMeeting for their virtual meeting needs can provide valuable insights into the platform’s real-world applications. Here are some examples:

  • Allocate Software: Increased flexibility, cost savings, and improved communication
  • Make-A-Wish: Enhanced collaboration and efficient decision-making
  • Paragon Law: Seamless integration with existing systems and improved productivity

These organizations have all experienced the benefits of GoToMeeting, including increased flexibility, cost savings, and improved communication.

These success stories demonstrate the versatility of GoToMeeting. By understanding how other businesses have leveraged the platform, you can identify if GoToMeeting is suited for your specific needs and goals or if your company would benefit from a more innovative and collaborative platform like Kumospace. 


In conclusion, GoToMeeting is a versatile and user-friendly platform for virtual meetings, offering a range of features to suit various business needs. However, it’s essential to consider alternatives like Kumospace, which provides a unique and immersive virtual meeting experience. By understanding the key features, benefits, and real-world experiences of each platform, you can make an informed decision and choose the best web conferencing software for your organization.

Frequently Asked Questions

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Drew Moffitt

Drew leads marketing at Kumospace. Prior to joining Kumospace, he spent his career founding and operating businesses. His work has been featured in over 50 publications. Outside of work, Drew is an avid skier and sailor. A wholehearted extrovert, he organizes VentureSails, a series of networking events for founders and tech investors.

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