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Onboarding for Space Owners

Onboarding for Space Owners

‍The purpose of this guide is to help Space Owners manage their team within Kumospace once their space is created. If you have not yet set up your office, please first read our Getting Started Guide.

Owner

In Kumospace, the owner is the creator of the space. The owner can promote team members to different User Roles, giving them elevated permissions to manage the space and other participants.

Once your space is created, we recommend Assigning User Roles to help you manage your office.

User Roles

  • Admins - Admins are the Owners' right hands. There can be several Admins per Space. They can assign all user roles, except the Owner. 
  • Floor Managers - Floor Managers are in charge of one or several Floors. They can assign other Floor Managers to their Floors.
  • Members - Members use the Space recurrently and can assign other Members. 
  • Guests - Guests are visitors to a Space, invited by one of the already mentioned user roles.

Learn more about user roles and their permissions here

Assign User Roles

  1. Open the People menu. 

  2. Click the three dots “...” next to the person’s name. 

  3. Select Set Permissions

Basic Features

(available for all participants excluding guests)

Customize with Furniture

To customize furniture, open the Edit tab. Click on your chosen furniture item, then click where you would like to place it in your space. Learn more about customizing your space here. 

Broadcast your video

The Broadcast feature allows participants to share their video and audio on the Floor they're on, or across All Floors in the Space.

To Broadcast to the Floor or the entire Space, click on the Broadcast button at the bottom of the screen. Everyone will see and hear the broadcaster, but the broadcaster will not be able to hear others, unless they’re in their audio range.

Mute participants

Mute participants from the People menu by clicking the three dots “...” next to the person’s name and selecting Mute. Participants can unmute themselves. 

You can also mute all guest simultaneously from the People menu by clicking Manage Guests on the top right and selecting Mute Guests.

Block participants

Block participants from the People menu by clicking the three dots “...” next to the person’s name and selecting Remove from Space. They won’t be able to access your Space until you unblock them. 

Guests can be unblocked from the People menu by clicking Manage Guests on the top right and selecting Manage Blocked guests.

Present

The Present feature is available to everyone by default. Click the Present button at the bottom of the screen to share your screen. Only people within the presenter’s audio range will be able to see the presentation. Multiple people can present simultaneously. 

To disable guests from presenting, click the Settings and Privacy button in the Lobby of your space.  Uncheck the “Allow guests to Present” option to disable.

Learn more about Present and Broadcast here

Chat

Chat is available to everyone by default. Participants can send direct messages to each other. Select Nearby to chat with people in your audio range, select Current Floor to chat with people on the same Floor, or select All Floors to chat with the entire Space.

Owners and Admins can choose the Chat options available to other participants in their Space from the Settings and Privacy menu found in the Lobby.

Privacy Settings

Owners and Admins are able to set the Space privacy settings by clicking Settings and Privacy in the Lobby of your space. Password protecting the Space is a popular option as the password will be requested from guests, while members won’t need to enter the password to access the Space. Learn more about Privacy and Chat settings here. 

PrivacySettings

For any questions on how to best manage your team in Kumospace, feel free to contact hello@kumospace.com, so that we can keep improving, and helping remote teams everywhere. 

To happy and connected teams, 

Team Kumospace