Boost Collaboration with Scoot's Top Virtual Meeting Tools

By Drew Moffitt

Scoot streamlines virtual meetings with a platform that seamlessly integrates with Microsoft 365 for remote and hybrid teams. Explore how its video and audio conferencing, strong security, and scalable pricing plans make it an ideal choice for businesses seeking efficient collaboration.

Key Takeaways

  • Scoot provides various virtual meeting solutions, such as video and audio conferencing software. It emphasizes seamless integration with tools like Microsoft 365, enhancing remote and hybrid teamwork and productivity.
  • The platform includes user-friendly scheduling features with seamless calendar integration and a one-click join feature to streamline the meeting setup and joining process for users of all technical levels.
  • Scoot ensures high security in virtual meetings through end-to-end encryption and secure access controls, maintaining confidentiality and the integrity of sensitive communication.
  • Using AI to gather and summarize insights, Scoot collects data from conversations in large-scale virtual meetings.

Exploring Scoot's virtual meeting platform

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Scoot is one of several tools that try to differ from the bland world of corporate collaboration and meeting applications. It offers various virtual meeting platforms to cater to the varying needs of remote and hybrid work settings. The platforms encompass many features, from organizing webinars to creating collaborative meeting rooms, all aimed at facilitating enhanced team collaboration. This focus on collaboration is especially beneficial for companies that extensively use Microsoft products, as Scoot ensures seamless integration with tools like Microsoft 365.

Scoot’s diverse offerings are intended to provide a comprehensive solution for today’s dynamic workforce, facilitating efficient communication and effective collaboration. Scoot’s virtual meeting platforms allow teams to connect effectively, regardless of geographical location. This ensures uninterrupted workflow and enhanced productivity, making Scoot one of the top virtual meeting platforms for modern businesses.

While Scoot might support meetings, it isn’t a full virtual office space solution. For that, you will need a tool like Kumospace, a permanent solution for building up your remote or hybrid team and holding ad hoc or scheduled meetings in a synchronous or async environment.

Scoot's Video Conferencing Software

At the heart of Scoot’s offerings is its virtual meeting software, a versatile tool that supports business collaboration. This online meeting software provides a centralized interface that enables managers to host valuable online meetings and share content from various sources, all within a single environment. This user-friendly video conferencing software allows for seamless navigation and operation, making it a top choice even for individuals who are not technically savvy.

The multi-source content-sharing feature is particularly noteworthy. This feature allows you to share content from multiple sources, allowing for a more dynamic and enriching meeting experience. Scoot’s video conferencing software makes it possible to share, whether it's a PowerPoint presentation or live software demo. 

Audio-conferencing capabilities with Scoot

While video conferencing is a crucial aspect of virtual meetings, audio meetings shouldn’t be overlooked. Scoot recognizes this and ensures its audio conferencing capabilities are excellent, providing clear sound quality for all participants. But that’s not all. Scoot also features tools for improved call reliability, including bandwidth controls and noise suppression, ensuring all meeting participants can communicate effectively without disruptions.

In addition, Scoot allows participants to join audio meetings without video calls. This feature is particularly useful for situations where video is unnecessary or feasible, ensuring that communication isn’t hindered. With Scoot, you can choose between audio and video meetings based on your specific needs, making it a versatile and flexible online meeting platform.

Kumospace provides spatial audio as a strong differentiator, for team discussions and meetings. If you’re in a room with someone, only you and they can hear what is said. In a public area, you can hear conversations around you as you move, making it more like a real-world office. 

Kumospace’s new mobile app also makes it easier to maintain collaboration and join meetings, wherever you and your colleagues are.

Integrations and file sharing on Scoot

Seamless workflow continuity is a key factor in the success of online meetings, and Scoot ensures this by emphasizing integration with third-party applications. Whether it’s integrating with Microsoft 365 for document collaboration or with Google Calendar for meeting scheduling, Scoot makes it happen effortlessly, enhancing the overall meeting experience.

In addition to seamless integration, Scoot also offers robust file-sharing capabilities within its online meeting environment. Scoot makes it easy and efficient to share a project report or a marketing presentation. Moreover, with the $12 per user per month plan, you get expanded cloud storage, facilitating increased file sharing for larger groups. This plan supports up to 150 participants in open meetings, making it ideal for large-scale conferences and webinars.

Scheduling and joining meetings are made easy by Scoot

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Scheduling and joining meetings can often be a complex process, but not with Scoot. Scoot’s built-in scheduling interface allows users to:

  • Set up meetings without the need for additional software
  • Simplify the entire process
  • Access the platform’s design, making the meeting setup process accessible to all, whether you’re a tech-savvy millennial or a digital novice.

But Scoot doesn’t stop at scheduling meetings. It also makes joining meetings a breeze with its quick access links. Participants can join meetings instantly with minimal steps, eliminating the need for complex login procedures. From scheduling to joining, Scoot streamlines the entire process, placing user convenience at the forefront of its design.

Seamless calendar integration

One of Scoot's standout features is its seamless integration with various calendar systems. Whether you’re using Google Calendar or Outlook, Scoot ensures that scheduling virtual meetings is a hassle-free experience. You can schedule virtual calls directly within the platform without switching between applications, saving you time and streamlining your workflow.

This seamless calendar integration is more than just a convenience feature. It also ensures that you never miss a meeting. All your scheduled meetings are automatically synced with your calendar, providing you with timely reminders. With Scoot, planning and managing meetings becomes a seamless, stress-free experience.

One-click join feature

Joining meetings can often be a cumbersome process, with complex login procedures and multiple steps. But Scoot changes this with its one-click join feature. Participants can access a meeting directly from the chat window with just a single click on the provided meeting link. This eliminates the need for complex login procedures, allowing for quick and seamless meeting entry.

This feature is particularly useful for large meetings where time is of the essence. Instead of wasting precious minutes logging in, participants can join the meeting instantly, ensuring that the meeting starts on time and runs smoothly.

Customization and engagement tools in scoot meetings

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Scoot understands that a one-size-fits-all approach doesn’t work regarding virtual meetings. That’s why it offers a range of customization options and interactive features to enhance team connectedness and productivity during online meetings. Whether it’s personalizing your virtual environment or using interactive features for engaging meetings, Scoot provides the tools you need to create an engaging and productive meeting environment.

In addition to customization, Scoot also leverages a variety of fun and engaging tools and features to make online meetings more enjoyable and interactive. Some of these tools and features include:

  • Virtual backgrounds
  • Emoji reactions
  • Polls and surveys
  • Screen sharing
  • Whiteboard
  • Breakout rooms

These tools and features make team meetings more engaging and enhance collaboration, leading to more productive meetings and better outcomes. If you want more of a virtual office floor space, for tomorrow’s digital workplaces, Kumospace provides everything a growing business needs.

Personalizing your virtual environment

Personalizing your virtual meeting space is crucial for reflecting your company’s culture and creating a unique meeting experience. Scoot offers customizable environments that allow forthe modifying backgrounds and other visual elements within virtual meeting rooms. Whether you want to display your company logo or use a specific color theme, Scoot gives you the flexibility to personalize your virtual environment to reflect your brand and culture.

This customization capability creates a unique meeting experience and promotes your brand and culture, leaving a lasting impression on meeting participants. By personalizing their virtual environment, Scoot users can ensure a unique and memorable meeting experience tailor-fitted to their organizational identity.

While Scoot is simple to customize, it lacks the power of Kumospace’s persistent virtual office space that can be expanded as your teams grow, across multiple floors if needed.

Interactive features for engaging meetings

To make meetings more engaging, Scoot incorporates a variety of interactive features. These include emoji reactions, sound effects, hand-raise queues, and more. These features mimic the interaction in physical meetings, making virtual meetings more engaging and interactive.

In addition to these interactive features, Scoot also offers breakout rooms, a feature pioneered by platforms like Zoom. Breakout rooms enable in-depth discussions among smaller groups during larger meetings, fostering greater collaboration and discussion. With these features, Scoot makes meetings engaging and enhances collaboration, making it a top choice for engaging remote meetings.

Scoot's unique offerings for remote team collaboration

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Scoot’s offerings go beyond meetings. The platform offers a suite of unique features designed to enhance remote team collaboration. These include AI-based sound filtering, designated audio rooms, and automatic face framing. These features replicate the experience of in-person interactions during online meetings, enhancing team connectedness and productivity.

In addition to these features, Scoot also offers alternatives to live meetings. For instance, it offers video recording features that enable flexible communication. This way, team members who cannot attend the live meeting can still catch up on the discussions at a later time. With these unique offerings, Scoot provides a comprehensive solution for remote team collaboration.

AI-Powered meeting summaries

One of Scoot's standout features is its AI-powered meeting summaries. The platform uses AI to automatically generate summaries of meetings, highlighting key points and action items for clarity and follow-up. This feature ensures that all participants are on the same page, even after the meeting has ended.

The AI system transcribes dialogue, highlights critical moments, and creates a recap that acts like a ‘highlights reel’ of the meeting. These AI-generated summaries make post-meeting follow-ups more efficient, ensuring no critical task or discussion point is missed. With Scoot’s AI-powered meeting summaries, you can ensure that every meeting is productive and impactful.

Virtual event hosting capabilities

Beyond meetings, Scoot also supports hosting various virtual events. Whether it’s an all-hands meeting, an onboarding session, or a team-building activity, The platform can accommodate many simultaneous attendees. It can even accommodate temporary attendee overages upon request.

For event management, an independent platform SCOOCS facilitates the creation of engaging virtual and hybrid events. SCOOCS provides logistical coordination and attendee communication tools for event organizers, ensuring a seamless event experience for both organizers and participants. With its virtual event hosting capabilities, Scoot is not just a meeting platform but a comprehensive solution for all your virtual event needs.

Security measures for confidentiality in Scoot meetings

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Security is a critical concern regarding virtual meetings, and Scoot takes this very seriously. The platform employs several security measures to ensure the confidentiality of your meetings. These include end-to-end encryption, multi-factor authentication, and regular penetration testing. Whether you’re discussing sensitive company information or sharing confidential documents, you can rest assured that your data is safe with Scoot.

In addition to these security measures, Scoot recommends using unique PINs or passwords for each meeting and locking meetings once all participants are present. This adds an extra layer of security, ensuring that only authorized participants can access the meeting. With Scoot, you can conduct your meetings with peace of mind, knowing that your data is protected by the highest security standards.

Kumospace is also highly focused on remote office security. It has enterprise-grade data protection and security built in, using WebRTC for secure video and audio and end-to-end encryption of data at rest and in transit. All of this is audited for full SOC 2 and GDPR compliance.

End-to-end encryption

One of Scoot's key security features is end-to-end encryption. This feature ensures that all data communicated during a virtual meeting, whether audio, video, or text, is encrypted from the sender’s device and can only be decrypted by the receiver’s device. This means that even if the data is intercepted during transmission, unauthorized individuals cannot read or understand it.

End-to-end encryption is crucial for protecting sensitive information discussed during virtual meetings. Whether discussing a new product launch, sharing financial reports, or brainstorming marketing strategies, you can do so securely with Scoot’s end-to-end encryption. With this feature, Scoot ensures that your confidential information stays just that - confidential.

Secure access controls

In addition to end-to-end encryption, Scoot also implements secure access controls to protect your meetings. One of these controls is multi-factor authentication, which requires users to provide two or more forms of identification to access the platform. This significantly reduces the risk of unauthorized access, providing an additional layer of security.

Along with multi-factor authentication, Scoot also uses one-time PINs or meeting identifiers to ensure that only authorized participants can access the virtual meetings. This means that even if someone has the meeting link, they cannot join the meeting without the correct PIN or identifier.

With these secure access controls, Scoot ensures that your meetings are protected from unauthorized access, providing you with a secure and safe virtual meeting platform.

Pricing and plans: choosing the right Scoot solution

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Scoot offers various pricing tiers and plans to suit different needs. Whether you’re a small business looking for basic features or a large corporation needing advanced tools, Scoot has a plan for you. From the Business tier commonly chosen by new customers to Premium and Enterprise tiers that provide advanced features, you can select the plan that best fits your needs and budget.

Scoot also offers flexible payment plans. You can choose from annual, quarterly, and monthly payment plans to match your budgetary constraints. And if you’re not satisfied with the service, Scoot provides a money-back guarantee for new customers who engage at least 90 unique participants within the first 90 days of service. Whether you’re just starting out or looking to upgrade your existing solution, Scoot’s pricing and plans make it a cost-effective choice for all your virtual meeting needs.

Free plan vs. premium options

For businesses on a tight budget, Scoot offers a free plan that allows for 45-minute meetings with up to 100 participants. This plan is perfect for small teams or start-ups that need a reliable virtual meeting platform without the high costs. With the free plan, you get access to all the basic features of Scoot, enabling you to:

  • Conduct effective virtual meetings
  • Share your screen
  • Collaborate on documents
  • Use the chat feature
  • Record your meetings

All of this at no cost to you.

However, Scoot's premium plans are worth considering if you need more advanced features or longer meeting durations. Compared to the basic free plan, the premium plans offer added access and features, giving you more flexibility and control over your virtual meetings.

Whether you choose the free plan or a premium option, Scoot provides value for money with its robust online meeting features and user-friendly interface.

Evaluating per-user costs

Scoot’s pricing model is based on a per-user basis, making it a cost-effective solution for businesses of all sizes. The Teams Essentials package, for instance, is available for $4 per user per month. This package includes all the essential features necessary for productive team collaboration, making it a cost-effective choice for small to medium-sized teams.

The per-user pricing model allows businesses to scale their usage of Scoot’s services efficiently. You only pay for the features you need, ensuring you’re not overspending on unnecessary tools or services. Whether you’re a team of 10 or 100, you can adjust your plan based on your specific requirements, making Scoot a flexible and scalable solution for your virtual meeting needs.

Enhancing productivity with Scoot's standalone virtual meeting platform

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Scoot’s standalone virtual meeting platform is designed to enhance productivity by providing a dedicated environment for online collaboration. The platform offers dynamic virtual spaces where audio adjusts by proximity, creating a realistic and engaging atmosphere for online meetings. This unique feature allows participants to engage more naturally within meetings, enhancing team connectedness and productivity.

In addition to these features, Scoot also provides:

  • Customization options that meet the diverse needs of hybrid workplaces
  • Personalization of your virtual environment to reflect your company culture, helping to maintain valuable relationships and enhance team connectedness
  • A standalone virtual meeting platform, enhancing productivity and collaboration

With Scoot, achieving productivity and collaboration in a hybrid workplace is within reach.

Streamlined communication for hybrid teams

Communication can be a challenge for hybrid teams. With remote teams spread across different locations, ensuring seamless communication can be difficult. Scoot addresses this challenge by providing a platform designed for flexibility and accessibility. The immersive platform enables hybrid teams to conduct meetings that simulate a physical office environment, aiding in clear and effective communication.

Scoot’s environment supports the spontaneity of conversations, much like those that occur in on-site settings. This is vital for hybrid teams to collaborate effectively. Presence features within Scoot’s platform ensure that all team members, remote or on-site, are consistently aware of each other’s availability and contributions. With Scoot, seamless communication among hybrid teams is not just possible, but easy.

Advanced collaboration for brainstorming sessions

Brainstorming sessions are crucial for idea generation and problem-solving. However, conducting effective brainstorming sessions can be challenging in a virtual setting. Scoot addresses this challenge with its advanced collaboration features. These features enable teams to engage in productive brainstorming sessions, developing and refining ideas in real-time.

Effective brainstorming tools within Scoot include:

  • Opening multiple browsers
  • Viewing and editing the roadmap
  • Accessing bug-tracking tools
  • Referring to the agenda

These features facilitate dynamic and creative teamwork during brainstorming sessions, leading to more productive meetings and better outcomes. With Scoot’s advanced collaboration features, brainstorming sessions are not only productive but also engaging and interactive.


In summary, Scoot offers a comprehensive suite of tools for virtual meetings and collaborations. With its range of unique features, from AI-powered meeting summaries to dynamic virtual environments, Scoot ensures that remote and hybrid teams can communicate and collaborate effectively. Whether you’re a small business or a large corporation, Scoot’s pricing plans offer a cost-effective solution tailored to your needs. With its focus on user convenience, security, and productivity, Scoot stands out as a leading virtual meeting platform. So why wait? Give Scoot a try and experience a new level of collaboration and productivity in your team.

Frequently Asked Questions

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Drew Moffitt

Drew leads marketing at Kumospace. Prior to joining Kumospace, he spent his career founding and operating businesses. His work has been featured in over 50 publications. Outside of work, Drew is an avid skier and sailor. A wholehearted extrovert, he organizes VentureSails, a series of networking events for founders and tech investors.

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