Free Timesheet Templates: Excel, Google Sheets & Biweekly Calculators

Want to track employee hours efficiently? Timesheets are a simple, reliable way to keep work hours organized and ensure accurate payroll. They help you monitor productivity, stay compliant with labor requirements, and maintain clear records for audits or reporting. Whether you’re managing a small team or coordinating multiple shifts across locations, having a ready-to-use template can cut down on manual work and reduce errors. This guide reviews the top free timesheet templates for 2025, available in Excel, PDF, and Google Sheets, giving you practical options you can download and start using right away.

• Daily, weekly, biweekly, and monthly timesheet templates are available in Excel, PDF, and Google Sheets, offering flexibility and ease of use for different business needs.
• Timesheet templates support productivity by providing accurate records for payroll, managing project workloads, and helping ensure compliance with labor regulations.
• Automating time tracking can improve efficiency and reduce errors, but manual templates still offer value in certain situations, especially when flexibility and compliance requirements are a priority.

Daily timesheet templates are essential for tracking employee hours, including breaks and overtime information. These templates are designed for various worker types, including full-time, part-time, and shift workers, and can also track hours for freelancers and teams with variable schedules. Their primary goal is to maintain accurate records of work hours, which is crucial for payroll calculations and project management.

These templates come in multiple formats such as Excel, PDF, and Google Sheets, providing flexibility based on user needs. They assist in logging start and end times, breaks, and total hours worked, and many include auto-calculation features for added convenience. These formats offer different features suited to specific requirements.

The Excel daily timesheet template is a helpful tool for logging daily work hours and breaks efficiently. It includes features such as:

• Auto-calculation of hours
• Columns for project or task names
• Editable formulas to cater to various needs

Users can log start and end times, breaks, and total hours worked, making it an all-encompassing solution for daily time tracking. This template is designed to be user-friendly, ensuring that even those unfamiliar with Excel can use it effectively. The auto-calculation feature reduces the risk of manual errors and speeds up the process of recording work hours. Businesses can benefit from the Excel daily timesheet template to keep daily time tracking organized.

The Printable Daily Timesheet Template in PDF format is perfect for those who prefer handwritten logs. It features:

• A clean layout
• Sections for hours
• Sections for breaks
• Sections for notes

These features make it easy to keep track of employee hours manually. This format is particularly useful in environments where digital access is limited or for employees who prefer to fill in timesheets by hand.

A Google Sheets daily timesheet template offers the advantage of real-time collaboration among team members. Employees can enter and submit their work hours, and updates are visible to all authorized users immediately. This Google Sheets timesheet template includes 24 rows for tracking regular, vacation, and other hours worked, with basic formulas to calculate totals. Additionally, using daily timesheets and employee timesheets can simplify the process further, especially when timesheet approvals are required.

Businesses use Google Sheets timesheet templates to compensate employees and manage payroll more effectively. The ability to collaborate in real time and the cloud storage features make this template a flexible and efficient choice for daily time tracking.

Weekly timesheet templates are primarily used to track an employee’s work hours and tasks over a week. They are valuable for payroll and project tracking, providing an overview of an employee’s weekly tasks and work hours. They usually feature:

• Lines for each day of the week
• Tracking of total hours
• Overtime
• Vacation time
• Total pay

Designed for both hourly and salaried employees, weekly timesheet templates are ideal for payroll calculations because they provide weekly calculations for payroll and overtime. Here are the various formats available for weekly timesheets.

The Excel weekly timesheet template is a comprehensive tool for tracking employee hours over a week. It features:

• Spaces for recording start and end times
• Spaces for lunch breaks and overtime
• Automatic calculations for total hours per day and week
• Automatic calculations for hourly rate and total pay

Employees are able to monitor their weekly work hours and overtime hours and keep track of their sick days and vacation time from Monday to Sunday. This template helps businesses manage payroll effectively by ensuring accurate time tracking and pay calculations. The Excel weekly timesheet template is particularly beneficial for businesses looking to keep payroll management and project tracking organized.

The Printable Weekly Timesheet Template in PDF format is designed for handwritten logs, allowing manual entry of in/out times. This template includes a weekly layout with space for tasks and allows for manual entry, catering to those who prefer writing by hand. This format is useful in environments where digital access is limited or for employees who prefer filling in timesheets manually.

The Google Sheets weekly timesheet template allows for real-time collaboration among team members. By uploading timesheets to OneDrive, users can edit and share them from various locations, making it a flexible and efficient choice for weekly time tracking. This template is particularly useful for teams that need to collaborate and update timesheets in real time.

Biweekly timesheet templates are designed for businesses that operate on a two-week pay period, allowing for effective tracking of hours worked. These templates ensure precise payroll processing, facilitating accurate calculations of wages and reducing potential errors. They are particularly beneficial for businesses that need to manage multiple employees and their payrolls efficiently.

These free timesheet templates typically include a two-week calendar view and built-in formulas for automatic calculations, including total work hours and break times. Various formats are available for employee timesheet templates and biweekly timesheets.

The Excel biweekly timesheet template features:

• A two-week calendar view
• Built-in formulas for automatic calculations, including total work hours and break times
• Tracking of two weeks of hours worked and breaks taken

This template is particularly beneficial for payroll administrators who need to manage multiple employees efficiently, ensuring each employee’s needs are met. The user-friendly design of the Excel biweekly timesheet template ensures efficient tracking of work hours over two weeks, helping businesses manage payroll accurately and effectively.

The Printable Biweekly Timesheet Template in PDF format is optimized for printing, allowing for easy manual entry of work hours. This format is ideal for environments where digital access is limited or for employees who prefer filling in timesheets by hand. It is designed for easy tracking of two weeks of work hours and overtime.

The Google Sheets biweekly timesheet template is designed for tracking work hours over a two-week pay period. This template includes:

• Two-week tracking
• Auto-calculated totals for automatic calculations
• Fields for employees to enter their names, ID numbers, and the start and end dates of the pay period

Project managers can list company details, employee information, and paycheck details in the template. The ability to record activities for up to six projects, including daily start and finish times, hours worked, and project statuses, makes this template a comprehensive solution for biweekly time tracking.

Monthly timesheet templates are designed to track employee, freelancer, and contractor time on a monthly basis. These templates provide a high-level overview of time spent across four weeks, making them ideal for contractors, consultants, or for conducting internal time audits. They help ensure accurate payroll calculations by tracking regular and overtime hours.

These templates are available in various formats, providing flexibility for users based on their needs. The different formats available for monthly timesheets include:

• Excel
• Google Sheets
• Word
• Printable PDF

The Excel monthly timesheet template includes a full month layout with automatic hour calculations and editable sections to accommodate varying month lengths. This template is designed to be user-friendly, ensuring that even those unfamiliar with Excel can use it effectively. Using this template helps businesses and contractors manage their time effectively over a month, providing a comprehensive overview of hours worked, projects completed, and payroll calculations.

Printable monthly timesheet templates are excellent for filing and manual input, making them ideal for compliance and archiving. This format is particularly useful for environments where digital access is limited or for employees who prefer filling in timesheets by hand.

The Google Sheets monthly timesheet template includes a monthly tracking grid, cloud storage, auto-save features, and is accessible on any device. Users can record daily shift times, pay rates, hours worked, overtime, sick hours, and monthly totals in the template. This template supports accurate monthly calculations, helping keep the tracking process organized and ensuring payroll accuracy.

Industry-specific timesheet templates include extra information relevant to specific industries. These templates are designed to capture industry-specific details that general templates might miss, making them particularly useful for specialized fields. Here are some examples of industry-specific templates.

The construction timesheet template allows tracking of:

• Worker’s name
• ID number
• Trade classification
• Manager’s name
• Company name
• Location
• Job or activity
• Pay rate
• Hours worked

This template incorporates sections for worker identification, job classification, and project specifics, making it a comprehensive solution for the construction industry. Using this template helps project managers accurately track hours worked for billing and insurance requirements, ensuring proper documentation and compliance with industry regulations.

This template is designed to capture volunteer hours, supervisor approvals, and event participation for non-profit organizations. Volunteer templates help organizations efficiently manage volunteer participation and hours, often including details about the event or program in which the volunteer participated.

A hospitality timesheet template captures essential details related to employees working in the hospitality industry, including shift details and tips received. This template records worker hours, overtime, and tip income, ensuring proper documentation for payroll processing. A hospitality timesheet template helps in managing employee hours and tips while ensuring regulatory compliance. This template is particularly useful for businesses in the hospitality sector looking to keep their payroll management organized.

Utilizing timesheet templates supports employee productivity by:

• Providing clarity on project demands and workload management
• Saving time and reducing errors, improving accountability in tracking employee hours
• Ensuring accurate payroll by organizing regular, overtime, and vacation hours

Weekly templates manage payroll calculations and track overtime, while monthly templates offer a high-level overview of time spent and paid hours. These templates can be adapted for both hourly and salaried employees, simplifying payroll across different pay structures and making payroll processing more efficient.

Choosing a timesheet format depends on user-friendliness and your team’s specific needs. Each format offers features that cater to different business requirements:

• Google Sheets monthly timesheet template: features automatic data entry for dates, helping the tracking process.
• PDF format: offers features suited for manual entry and specific compliance needs.
• Excel format: provides functionalities tailored to different calculation needs.

If uncertain, try all three formats to determine which best suits your workflow:

• Google Sheets templates allow for real-time collaboration.
• Excel templates offer advanced features for calculations.
• PDFs are excellent for manual entry and compliance purposes.

Tailored timesheet templates are particularly beneficial for freelancers and teams handling multiple projects. These templates are accessible on any device, offering flexibility for users. Project managers can use these templates to compile detailed employee and payroll information smoothly.

In the hospitality sector, timesheets are tailored to capture shift details, including tips received. Effective timesheet templates should include essential fields for tracking hours, project details, and employee information.

Automated time tracking solutions reduce the administrative burden associated with manual timesheet management. Automated timesheets are more time-efficient than spreadsheets, and this switch can reduce the time spent on tracking hours. However, Microsoft Excel timesheet templates may offer advantages over dedicated time tracking software in certain scenarios.

Manual templates can be inefficient for managing multiple employees or payroll cycles. Automated systems gather valuable data for analyzing productivity and resource allocation, helping you make informed decisions. Both options have their advantages, and the choice depends on your specific business needs.

Employers must ensure compliance with government guidelines regarding timesheets. In the U.S., compliance requirements for timesheets include:

• Accurate records of hours
• Overtime tracking
• Daily completion
• Supervisor approval
• Retention of records for at least three years

Not paying unauthorized overtime may violate the Fair Labor Standards Act (FLSA), which can lead to legal repercussions for the employer. Misclassifying nonexempt employees can also lead to FLSA violations. A printable monthly timesheet template helps maintain compliance by providing a physical record of work hours. Automation can also support compliance with labor regulations through precise data management.

Construction timesheet templates help accurately track hours worked for billing and insurance requirements. These templates often track essential worker information such as trade classification and project location. Thus, timesheet templates are valuable tools for ensuring compliance and accurate record-keeping.

Automating time tracking offers several advantages:

• Minimizes human error, ensuring accurate billing and payroll
• Improves efficiency by simplifying processes, which can support productivity

Tools like Kumospace provide features such as automatic time tracking, reminders, and notifications. My Hours automatically calculates costs and billable hours based on defined rates. TrackingTime offers features that support time management and make employee hour tracking easier. With insights from automated time tracking, project management can benefit from monitoring progress and budgets more effectively.

Automation reduces administrative tasks, allowing employees to focus on other activities. Customizable reports can be generated to reduce manual work related to time tracking. Automation can play a key role in how businesses manage their time and resources.

Timesheet templates are essential tools for tracking employee hours, managing payroll, and ensuring compliance. From daily to monthly templates and industry-specific solutions, these templates offer flexibility for various business needs. Each format, Excel, PDF, and Google Sheets, has features and benefits that cater to different preferences and workflows.

By implementing timesheet templates, businesses can improve productivity, reduce errors, and keep payroll processes organized. Whether you choose manual templates or automated systems, the key is to find the solution that best fits your needs. Experiment with different formats and discover the benefits of accurate time tracking.